Role & responsibilities

We are seeking a highly organised, proactive, and customer-focused Administrative Executive to support a growing Australian Accounting Practice. This is a remote position based in Bangalore, where you will play a key role in practice administration, client onboarding, workflow coordination, document management, compliance tracking, ASIC and ATO administration support, billing assistance, and executive support.

The ideal candidate is detail-oriented, tech-savvy, and possesses excellent verbal and written English communication skills.

As this role involves regular interaction with Australian clients, you must be confident communicating professionally via email, telephone, and video meetings, building positive client relationships, responding to enquiries, and ensuring a high standard of customer service.

The successful candidate will thrive in a fast-paced professional services environment while maintaining accuracy, professionalism, and exceptional attention to detail.

Preferred candidate profile

Key Responsibilities

- Manage client onboarding and maintain accurate client records.
- Administer workflow within Karbon Practice Management.
- Schedule recurring compliance jobs and monitor due dates.
- Coordinate with accountants regarding outstanding work.
- Maintain client databases and document management systems.
- Prepare engagement documents and client correspondence.
- Support ASIC and ATO administrative processes.
- Assist with invoicing, billing and debtor follow-up.
- Coordinate meetings,



calendars and travel arrangements.
- Maintain practice templates, procedures and standard documentation.
- Prepare reports and management information.
- Provide executive and administrative support to partners.
- Ensure confidential handling of client information.
- Identify opportunities to improve administrative processes.

Essential Qualifications

- Bachelor's degree in Commerce, Business Administration, Accounting or Finance.
- 2 to 5 years' administrative experience.
- Excellent written and spoken English.
- Advanced Microsoft Office skills.
- Strong organisational and multitasking abilities.
- Experience supporting professional services firms.

Preferred

- Experience with Australian accounting firms.
- Experience using Karbon, Xero, MYOB or QuickBooks.
- Knowledge of ASIC and ATO processes.
- Experience in remote work environments.

Skills Required

- Practice Management Software
- Microsoft Office Suite
- Client Administration
- CRM Management
- Workflow Coordination
- Data Entry
- Document Management
- Calendar Management
- Professional Communication
- Billing Support
- Compliance Administration
- Attention to Detail
- Time Management
- Problem Solving
- Customer Service

Working Hours

Australian business hours with flexibility as required.

Why Join Us?

- Work directly with an established Australian accounting practice.
- Long-term career growth opportunities.
- Exposure to Australian accounting and compliance processes.
- Fully remote work workplace.
- Collaborative international team.

📌 Administrative Executive Australian Accounting Practice (Bengaluru)
🏢 Acctank Business Services
📍 Bengaluru