Proposal Writer Pune, Maharashtra (Remote for right candidate) Full Time

We are looking for an experienced

Proposal Writer

with strong knowledge of

US and Canadian RFP/proposal processes , particularly within the

recruitment/staffing industry . The ideal candidate should be comfortable reviewing complex RFPs, developing compliant responses, preparing pricing and budgets, and coordinating with internal teams to deliver high-quality proposals within strict deadlines.

Key Responsibilities Review and analyze

US and Canadian RFPs, RFQs, RFIs, ITBs, and government solicitations . Develop complete and compliant proposal responses based on RFP requirements. Demonstrate working knowledge of

SAM.gov

and US government contracting opportunities. Research and identify relevant opportunities through

SAM.gov and other procurement portals . Review

Canada RFPs , including federal, provincial, municipal, healthcare, and public-sector procurement opportunities. Prepare

technical, management, staffing, and corporate experience sections

of proposals. Develop

executive summaries, cover letters, capability statements, compliance matrices, and questionnaires . Work closely with recruiting, business development, finance, and management teams to gather proposal information. Understand the

recruitment/staffing industry , including staffing models, contract staffing, direct hire, healthcare staffing, IT staffing, and professional services. Assist with

budgeting, pricing, cost analysis, and bill-rate calculations

for RFP responses. Understand the relationship between

pay rate, burden, markup, bill rate, gross margin, overhead, and profit .



Prepare pricing schedules and ensure pricing is aligned with RFP requirements and internal profitability targets. Review RFP requirements for

mandatory forms, certifications, insurance, references, resumes, security requirements, compliance, and submission instructions . Identify RFP compliance gaps and coordinate with relevant teams to resolve them before submission. Maintain proposal templates, reusable content, pricing models, and proposal databases. Track proposal deadlines, amendments, questions, clarifications, and final submissions. Proofread and quality-check proposals for accuracy, consistency, formatting, and compliance. Support post-submission activities, including clarification requests, presentations, and negotiations when required.

Required Skills & Qualifications 3+ years of experience in Proposal Writing, Bid Management, RFP Management, or Proposal Coordination. Robust understanding of

RFP/RFQ/RFI processes . Working knowledge of

SAM.gov

and US government contracting/procurement. Experience working with

Canadian RFPs and procurement processes . Strong understanding of the

recruitment/staffing industry . Experience preparing proposals for

staffing, IT services, healthcare, engineering, or professional services





organizations. Strong understanding of

pricing, budgeting, cost calculations, markups, margins, and bill-rate structures . Ability to analyze RFP pricing requirements and develop competitive yet profitable pricing. Experience preparing

compliance matrices

and requirement trackers. Excellent business writing, editing, proofreading, and research skills. Strong Microsoft Word and Excel skills, including the ability to work with pricing and budgeting spreadsheets. Strong attention to detail and ability to manage multiple proposals and tight deadlines. Excellent communication and coordination skills.

Preferred Skills Experience responding to

US Federal, State, Local, and Canadian government RFPs . Knowledge of

SAM.gov, Bonfire, BidNet, MERX, CanadaBuys, provincial procurement portals , or similar platforms. Experience with

government staffing contracts/MSPs/VMS programs . Understanding of

W-2, C2C, 1099, contract, direct-hire, and contingent staffing models . Knowledge of healthcare staffing, IT staffing, engineering staffing, or professional services. Experience preparing

rate cards, pricing tables, cost proposals, and financial response sections . Familiarity with

government contract compliance and certifications . Experience working with Business Development, Recruiting, Finance, and Operations teams.

Ideal Candidate:

The ideal candidate should be more than a general content writer. We are looking for someone who understands

RFPs + Recruitment/Staffing + Government Procurement + Pricing/Budgeting .

📌 Proposal Writer (Mumbai)
🏢 Veracity Software
📍 Mumbai