- Understand requirements received from Design / PPC / Production including specifications, drawings, and PR details
- Validate technical and commercial inputs before initiating procurement
- Ensure procurement alignment with production schedules
Vendor Identification & Development:
- Identify and evaluate vendors based on category, capability, quality standards, and past performance
- Develop and onboard recent vendors for machining parts and specialized materials
- Maintain an approved vendor list and performance database
RFQ & Vendor Selection Process:
- Share RFQs with approved vendors along with technical drawings, material grade, and delivery requirements
- Prepare commercial and technical comparison statements
- Coordinate with Design / QA / Production for technical validation
- Finalize vendor based on cost, capability, and compliance
Negotiation & Commercial Finalization:
- Conduct negotiation on price, lead time, payment terms,
and delivery schedules
- Finalize quotations and obtain internal approvals
- Issue Purchase Orders with clearly defined terms
Purchase Order Management & Follow-Up:
- Generate and issue PO with final agreed terms
- Conduct continuous follow-up with vendors for delivery adherence
- Monitor vendor performance against agreed timelines
Quality & Deviation Handling:
- Coordinate with QA / Design team in case of quality or technical deviations
- Ensure corrective actions are implemented by vendors
- Facilitate inspection and compliance verification
Material Receipt & Documentation:
- Ensure material received is inspected as per drawing and specifications
- Coordinate handover of accepted material to Store / Production
- Forward GRN & verified invoice to Accounts for payment processing