Job Title: Executive Assistant Location: Mumbai

Note:

· Specific/ mandatory skills: Calendar Management, Handling travel, Concur expenses

· Experience range: 5+ years

· Open to considering fresher candidates (Yes/No): No

· Open to considering relocation/ non-local candidates (Yes/No): No

· Contract duration: 8 months

· Shift timings: 11:30 – 20:30 hrs

· Number of days work from office: 5 days

· Preference of hiring only diversity candidates (Yes/No): No

Client – Administration Support

You will be part of PB Chief of staff function supporting a variety of administrative tasks and day-to-day business support. This role will require hands-on admin support to onshore Managing Directors (MDs).

Key Responsibilities: (not limited to)

· Acting as an owner and the first point of contact to coordinate tasks and admin activities for the MD including:

· Managing calendars - scheduling meetings & appointments incl. global events e.g. Townhalls, OnePB, Engage and Connect sessions, Online team engagement events

· Compiling and disseminating meeting documents

· Handle travel bookings & expense claims





· Tracking infrastructure and inventory for new joiners / leavers

· Assist with opening IT support tickets and follow-ups

· Raise purchase orders - stationery, office equipment (headsets, laptops), licenses, employee welfare items and others

· Maintain email distribution lists, Staff communications, email broadcasts

· Seat planning and floor plan updates in Client systems e.g. ClientMOVE

Skills and Qualifications:

· Previous experience in administrative assistant preferably supporting senior stakeholders i.e. Managing Directors / Directors in onshore locations

· Educated to Bachelor’s degree level (Business Administration) or equivalent qualification/work ex

· A self-starter with strong analytical skills

· Excellent interpersonal & communication skills, with the ability to create presentations and reports

· Robust organisational and planning skills

· Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting)

· Knowledge of the banking and financial sectors

📌 Executive Assistant (Maharashtra)
🏢 RANGAM INFOTECH
📍 Maharashtra