Assistant Manager / Deputy Manager – Supply Chain

Location: Goa

Department: Supply Chain / Procurement

1. Job Purpose The Assistant Manager / Deputy Manager – Supply Chain will be responsible for supporting and managing end-to-end supply chain activities for airport hospitality operations, including procurement, vendor management, inventory planning, logistics, material availability and cost optimization.

The role will ensure uninterrupted availability of Food & Beverage supplies, operating supplies, housekeeping materials, engineering consumables, guest supplies, packaging materials, uniforms, equipment and other operational requirements across airport lounges, F&B; outlets, Meet & Assist, Spa and other hospitality operations. The ideal candidate should preferably come from a hotel / hospitality background, particularly from reputed 4/5-star hotels, airport hotels, hotel chains or large F&B; operations, with strong exposure to Materials, Purchase, Procurement and Supply Chain functions.

2. Key Responsibilities

A. Procurement & Sourcing

∙Manage day-to-day procurement activities for airport hospitality operations.

∙Raise, review and process Purchase Requisitions and Purchase Orders as per approved processes.

∙Source materials, products and services from approved and reliable suppliers.

∙Obtain and evaluate competitive quotations based on price, quality, specifications and delivery timelines.

∙Negotiate pricing, payment terms, credit periods and delivery schedules with vendors.

∙Identify alternate suppliers to ensure business continuity and mitigate supply risks.

∙Ensure procurement decisions are aligned with budgets, quality standards and operational requirements.

B. Vendor Management

∙Develop and maintain strong relationships with suppliers and service providers.

∙Identify, evaluate and onboard new vendors in coordination with relevant stakeholders.

∙Conduct periodic vendor performance reviews covering quality, price, service, delivery and responsiveness.

∙Maintain an updated Approved Vendor List.

∙Negotiate annual rate contracts / agreements wherever applicable.

∙Resolve vendor-related issues, including delayed deliveries, quality concerns,

shortages and commercial discrepancies.

∙Conduct supplier visits and market surveys to assess product quality and market pricing.

C. Inventory & Materials Management

∙Coordinate with Stores and Operations to maintain optimum inventory levels.

∙Monitor stock levels and consumption patterns to avoid stock-outs, overstocking and wastage.

∙Develop appropriate minimum / maximum and reorder levels for critical materials.

∙Monitor fast-moving, slow-moving and non-moving inventory.

∙Support periodic physical stock verification and reconciliation.

∙Analyse consumption trends and support demand forecasting.





∙Ensure timely replenishment of critical operational supplies.

D. Logistics & Distribution

∙Coordinate timely movement and delivery of materials to airport locations /terminals.

∙Ensure suppliers adhere to agreed delivery schedules and service levels.

∙Coordinate with logistics partners for transportation and distribution requirements.

∙Track critical and time-sensitive deliveries.

∙Develop contingency arrangements for urgent and emergency procurement requirements.

∙Ensure appropriate handling and transportation of sensitive materials, including food and temperature-controlled products where applicable.

E. Airport Hospitality Requirements

∙Ensure uninterrupted supply to airport lounges, F&B; outlets, Meet & Assist, Spa and other hospitality operations.

∙Understand the criticality of airport operations and ensure materials are available within defined timelines.

∙Coordinate with airport operations teams for delivery schedules, access requirements and operational restrictions.

∙Support procurement planning for recent lounge / outlet openings and expansion projects.

∙Ensure emergency procurement support during operational disruptions, peak travel periods and special events.

F. Cost Optimization

∙Identify opportunities for procurement savings through negotiations, bulk purchasing, rate contracts and alternate sourcing.

∙Conduct regular market price benchmarking.

∙Analyse purchase prices and consumption trends.

∙Track procurement savings against budgets and targets.

∙Work closely with Finance and Operations to improve overall procurement efficiency.

∙Ensure cost reduction initiatives do not compromise quality or guest experience.

G. Process & Compliance

∙Ensure compliance with company procurement policies, approval matrices and SOPs.

∙Maintain complete documentation for quotations, comparative statements, purchase orders, contracts and vendor records.

∙Ensure procurement transactions are transparent and audit-ready.

∙Coordinate with Finance for invoice verification and resolution of PO / GRN / invoice discrepancies.

∙Support internal and external audits.

∙Ensure adherence to applicable statutory, food safety, quality and company compliance requirements.

3. Key Performance Indicators (KPIs)

∙Procurement cost savings achieved.

∙Vendor on-time delivery percentage.

∙Reduction in stock-outs / operational shortages.





∙Inventory holding and inventory turnover.

∙Purchase price variance.

∙Vendor quality and performance scores.

∙Purchase Order processing TAT.

∙Procurement compliance and audit performance.

∙Percentage of spend under negotiated contracts / rate agreements.

∙Reduction in emergency / spot purchases.

∙Availability of critical operational materials.

4. Candidate Profile

Education:

∙Bachelor's degree in Supply Chain Management, Hotel Management, Business Administration, Commerce or a related discipline.

∙Certification in Procurement / Supply Chain Management will be an added advantage.

Experience:

∙5–8 years of overall experience in Procurement, Materials, Purchase or Supply Chain.

∙Preferably from reputed 4/5-star hotels, airport hotels, hospitality groups, large F&B;/QSR operations or institutional catering.

∙Candidates currently working as Assistant Manager / Deputy Manager – Purchase, Materials, Procurement or Supply Chain in hotels will be preferred.

∙Experience in managing multiple locations / units will be an advantage.

∙Exposure to airport / aviation hospitality will be an added advantage.

5. Technical Skills

∙Strong knowledge of Procurement & Supply Chain processes.

∙Vendor sourcing and negotiation.

∙Inventory and materials management.

∙Purchase Order / GRN / invoice processes.

∙Market benchmarking and cost analysis.

∙Strong MS Excel skills.

∙Experience with ERP / procurement systems.

∙Exposure to hotel procurement / inventory systems such as SAP, Oracle, Material Control, BirchStreet or similar platforms will be preferred.

6. Behavioural Competencies

∙Strong negotiation and influencing skills.

∙Analytical and data-driven approach.

∙Commercial acumen.

∙Vendor relationship management.

∙Problem-solving ability.

∙Solid coordination and communication skills.

∙High sense of ownership and accountability.

∙Ability to work under pressure and meet tight operational deadlines.

∙Ability to manage multiple stakeholders and locations.

∙Process-oriented and compliance-focused.

7. Ideal Candidate The ideal candidate would be a hotel Materials / Purchase professional currently working in a 4/5-star or airport hotel, with approximately 5–8 years of experience, who has progressed from Executive / Senior Executive to Assistant Manager / Deputy Manager level and has hands-on experience in F&B; procurement, general procurement, vendor management, inventory control, logistics and cost optimization.

Experience in a large hotel with 200+ rooms, multiple F&B; outlets or high-volume banquet operations would be highly desirable, as it provides strong exposure to the volume, urgency and service-level requirements relevant to airport hospitality.

📌 Supply Chain Manager (Goa)
🏢 Holland Advisors
📍 Goa