Job Summary The Head of Department (HOD) will be responsible for maintaining and improving the academic standards, teaching quality, classroom management and overall performance of teachers within the assigned department.
The HOD will serve as an academic leader, mentor and trainer, ensuring that teachers are effectively supported, monitored and developed. The role will involve a combination of teaching, teacher training, classroom observation, academic monitoring, notebook correction, teacher performance tracking and operational support across branches.
The HOD is expected to take complete ownership of the assigned department and ensure that all teachers consistently meet the organisation's academic and professional standards.
Key Responsibilities
1. Teacher Induction & Onboarding
Ensure that all newly appointed teachers are properly inducted and settled into their roles. Support new teachers in understanding academic expectations, lesson planning, classroom procedures and school policies.
Monitor new teachers regularly to ensure they are conducting classes effectively.
Identify performance gaps and provide timely guidance and support.
1. Teacher Training & Development
Conduct daily training sessions for teachers. Train teachers in effective classroom management, teaching methodologies and student engagement techniques.
Identify individual teacher training needs and provide appropriate coaching.
Conduct regular feedback and mentoring sessions to improve teacher performance.
Ensure that teachers effectively implement the training provided in their classrooms.
1. Teaching Responsibilities
Take a minimum of 2 teaching periods every day. Remain actively involved in classroom teaching and academic activities.
Maintain high teaching standards and serve as a role model for teachers.
Provide academic support to teachers whenever required.
1. Notebook Correction & Academic Monitoring
Personally review/correct a minimum of 100 notebooks every day. Monitor the notebook correction status of teachers within the respective department.
Identify teachers who are falling behind in notebook corrections.
Maintain an updated Notebook Correction Tracking Report.
Follow up with teachers who have pending corrections and ensure that all backlogs are cleared within the stipulated timeline.
Monitor the quality and consistency of notebook corrections.
1. Classroom & Teacher Performance Monitoring
Regularly observe teachers during classroom teaching. Evaluate classroom management, teaching methodology, student engagement and lesson delivery.
Provide constructive feedback and actionable suggestions for improvement.
Identify recurring performance concerns and report them to the Chief Content Head.
Maintain appropriate records of teacher observations and performance.
1. Managing Teacher Absenteeism
Provide immediate classroom support in case a teacher is unexpectedly absent. Take over classes when required to ensure that academic activities continue without disruption.
Coordinate with the relevant team to ensure appropriate class coverage.
1. Pre-Primary HOD – Additional Responsibilities
In addition to the above responsibilities, the Pre-Primary HOD will: Conduct a minimum of 2 hours of training every day.
Train and mentor both Pre-Primary teachers and maids/support staff.
Ensure that teachers and support staff follow appropriate standards relating to:
Child handling and care
Classroom management
Hygiene and cleanliness
Safety and supervision
Student discipline
Age-appropriate classroom practices
Regularly monitor the implementation of these standards across the Pre-Primary department.
1. Branch Coordination
Travel between branches as required by the organisation. Maintain a designated base branch.
Work from only one branch per day and will not be required to travel between multiple branches on the same day.
Ensure consistency in academic standards and teacher performance across assigned branches.
1. Reporting & Documentation
The HOD will report directly to the Chief Content Head and will be responsible for submitting regular and accurate reports, including:
Teacher training reports
Recent teacher monitoring reports
Notebook correction reports
Teacher observation and performance reports
Pending correction/backlog reports
Teacher absenteeism and class coverage reports
Departmental issues and action-taken reports
Any other reports required by the Chief Content Head or management
Candidate Qualifications & Eligibility
Essential Qualifications
Minimum 5 years of teaching experience in the relevant subject/department.
For Mathematics and English, secondary-level teaching experience is required/preferred.
Must have scored above 85% in both Teachers' Tests.
Should have worked for a minimum of 3 years in their most recent school/organisation.
Strong communication, leadership and interpersonal skills.
Strong classroom management and teacher mentoring abilities.
Ability to train, motivate and manage teachers effectively.
Preferred Qualifications
Candidates with a minimum of 1 year of prior HOD/academic leadership experience will be preferred.
Experience managing or mentoring a team of teachers will be an advantage.
Experience working across multiple branches or campuses will be an advantage.
Personal vehicle is preferred due to the requirement for branch travel.
Key Competencies The successful candidate should demonstrate:
Academic Leadership
Team Management
Teacher Training & Mentoring
Strong Classroom Management
Academic Monitoring
Effective Communication
Problem-Solving & Decision-Making
Time Management & Organisation
Accountability & Ownership
Attention to Detail
Adaptability and Flexibility
Professionalism and Discipline
Performance Expectations The HOD will be expected to:
Ensure teachers are consistently prepared and effective in their classrooms.
Maintain high academic and teaching standards within the department.
Ensure timely completion and monitoring of notebook corrections.
Conduct effective and meaningful teacher training every day.
Support, mentor and develop new teachers.
Ensure uninterrupted academic functioning during teacher absences.
Identify performance gaps promptly and take corrective action.
Maintain accurate departmental records and reports.
Take complete ownership of the performance and development of the assigned department.
Maintain regular communication and accountability with the Chief Content Head.
Work Arrangement
Particular Details
Position Head of Department (HOD)
Departments Pre-Primary / Mathematics & Science / English, Social Studies & Languages
Reporting To Chief Content Head
Base Location One designated branch
Branch Travel As required by management
Branches Per Day Maximum one branch per day
Teaching Requirement Minimum 2 periods daily
Notebook Review Minimum 100 notebooks daily
Pre-Primary Training 2 hours daily for teachers and support staff