Job Title: Virtual Assistant (AI-Savvy) – Global Leadership Coaching Business About Us We are a fast-growing global leadership coaching and transformation company led by a globally recognized CXO Leadership Coach, TEDx Speaker, and Top Leadership Coach in India. At CXOhive.com we aim to help Leaders, teams and organisations get 10x results in all areas of Leadership and Growth. We offer Executive and Leadership coaching The Global CXO Accelerator is a part of CXOhive.com and is aimed more at Mid career leaders The mission is to help mid-career professionals and leaders across the world become Global CXOs, achieve ₹1Cr+ careers, and build holistic success combining science, strategy, and Indian wisdom.

We operate at the intersection of:

Executive and Leadership Coaching

Career Transformation

Digital Learning & Content

Global Community Building

Role Overview

We are looking for a highly dependable, AI-savvy, full-time Virtual Assistant who can act as a right hand to the founder, manage end-to-end operations, and ensure a seamless experience for our global community. This is NOT a basic VA role.

This role requires customer handling ability , being tech savvy , Ai enabled , ownership, maturity, discretion, and execution excellence.

As a full time resource you are expected to contribute to all initiatives new and existing within the working hours.

Ability and Open ness to learn quickly is important as AI has opened up a whole recent world of opportunities

Working Hours

Monday to Friday: 10:00 AM – 7:30 PM (45-minute lunch break) approx 9 hrs ( flexible )

Saturday: 825 am to 525 pm ( I have a session starting at 830 am every morning )

6 days/week commitment _________________________________________________________

Salary is negotiable and based on experience and ability to handle these tasks

Broad Key Responsibilities 1. Customer Experience & Support Onboard new customers into programs and communities

Provide access to Learning Management Systems (Tagmango LMS currently but could change in future)

Handle customer queries via email and support channels

Manage testimonials and feedback collection

Support webinar and event participants (Zoom, WhatsApp groups)

2. Learning Management System (LMS) Management Upload and manage courses on platforms like TagMango / LMS tools

Upload videos (YouTube/Vimeo downloads) into LMS

Create course thumbnails and structure modules

Ensure smooth user access and experience

3. Email Marketing & Automation Manage email systems like ConvertKit

Create and send newsletters

Segment audiences and update lists

Execute automated email sequences

Handle both customer and non-customer communication

4. Content & Design Execution Create social media creatives using Canva

Design:

Thumbnails

Newsletter covers

Social media posts

Brochures & booklets

Rebrand existing assets (slides, PDFs, workbooks, books, JPEGs)

5. Social Media & Growth Support Post content across:

LinkedIn

Instagram

Facebook

Twitter (X) Youtube ( upload videos , seo ,create thumbnails ) Podcasts (( upload videos , seo ,create thumbnails )



WhatsApp Marketing ( create jpegs , manage and post content )

Create LinkedIn posts (text, carousels, articles)

Send connection requests to relevant professionals

Assist with content planning from releases and campaigns

6. Content Creation & Repurposing Create:

PowerPoint presentations

Workbooks & worksheets

Quizzes & Google Forms

Ebooks and articles

Convert documents into slides

Create summaries of HBR-style articles

Prepare content for newsletters and social media

7. Webinar & Event Operations Manage Zoom sessions (especially Saturday sessions)

Send WhatsApp invites and reminders

Coordinate participants and access

Support live sessions execution

8. Marketing & Growth Execution Post ads across platforms

Assist in SEO reporting

Prepare competitor research documents

Compile content from websites and industry leaders

Support funnel execution (webinars, landing pages, campaigns)

9. Administrative & Operational Excellence Maintain strict confidentiality of all business data

Manage files, drives, and internal systems securely

Create QR codes, upload media assets, manage digital workflows

Assist founder with day-to-day execution tasks

10. You Tube Creation of thumbnails , optimisation of videos with seo , competitive research and release of videos 11,

Whatsapp Creative design and Automation Design creative of jpegs and messages . Knowing how to use AI senzy or any other tool is an advantage ( willingness to learn )

Ideal Candidate ProfileIdeally Prior experience working with a Coach / Trainer / Consultant ideally but if you have customer and marketing exposure then working with another founder and marketing basics is also ok

Strong understanding of Customer interaction and Digital marketing basics Someone who wants to work full time and is fully committed to this role

Experience with:

LMS platforms ( tag mango preferred or any other ) Email marketing tools ( convert kit preferred )

Social media ( all channels , linkedin, Insta, FB , X ( twitter ) Youtube Thumbnails , seo Basic ( audio and Video editing ) Podcasting support ( design of channel , upload , optimising )

Fluent in English and conversational ability in Hindi preferably or a south indian language High level of trustworthiness and discretion Not looking for those who think they can free lance on the side during the 8 hours of work as it is fast paced

AI & Tech Readiness Comfortable using AI tools ( chat gpt , Claude , gamma,canva ) for:

Copywriting and emails

Content creation/presentation

Research

Productivity

Ability to learn and adopt new tools and skills quickly

Personal Attributes Mature, responsible,



and proactive to deal with customers and keep them happy

Strong attention to detail

Execution-focused (gets things done without follow-ups)

Organized and process-driven

Calm under pressure

High growth and ownership mindset

Independant worker. Needs low supervision and definitely not high maintenance in term of attention, emotions and assurance

What This Role Is NOT

ideally Not for some who wants to work part-time or temporary freelance role

Not suitable for freshers

Not for someone who is unwilling to learn AI or any other new skill

Not for someone who cannot talk or handle customers ( someone who is low on patience or abrupt or rude )

Not for someone who goes only by a job description . During the working hours you should be willing to learn and do anything for the business

Growth Opportunity This role offers: Exposure to global leadership coaching business Direct work with a top leadership coach

Learning in: Executive branding Digital business building AI-enabled operations

Potential to grow into: Operations Manager Marketing Lead Program Manager

How to Apply :

Kindly apply to [email protected]

Please include: Your experience working with a coach or similar business or similar role or

2 Tools and platforms you have used ( In AI , LMS, email, design)

3 Examples of your best work if you would like to share Social media work Designs

4 A short note on why you are the right fit for this role

5 Salary : Flexible in line with the market and based on actual capability

Email : [email protected] . Do not use instant reply feature of linkedin

2 Share your hourly rate or Salary expectations on the basis of work done 3 Your contact details 4 Apply only if you a minimum of 50% of the capability and are willing to learn the rest ( Training courses available ) Final Note

We are building a high-performance, high-trust environment. If you are someone who wants to work closely with a visionary leader and grow rapidly — this is for you.

How to Apply : Kindly apply to [email protected]

Some more specifics and granular tasks below

Creating thumbnails for courses in LMS Downloading Youtube Videos and uploaded in LMS Social media posting (Linkedin, whatsapp, twitter, facebook and Instagram) Newsletter creation and Cover image for the newsletter proofreading and editing the Documents Creating slides of docs PPT creation Making slides Whatsapp invites for webinar sessions Assisting members through support group mail QR Code creation Emails for getting testimonials and addressing support related queries SEO Report Analysis Linkedin Activity (sending connection requests for relevant members) Linkedin posts (jpegs, slides, Article) Ebook HBR Articles download Preparing list of social media content from releases Booklet Creation posting AD on social media - Linkedin, whatsapp, twitter, instagram and facebook Preparing word docs of websites Rebranding docs, worksheets, slides, workbooks Rebranding Jpegs, Rebranding books Working on Websites Attending sessions and taking relevant screenshots and rebranding them Sharing ebook on whatsapp groups

📌 Virtual Assistant (Mumbai)
🏢 CXOhive
📍 Mumbai