We’re Hiring | Executive Assistant to Managing Director Location:

Mumbai

We are looking for a

highly organized, tech-savvy, and proactive Executive Assistant

to support the

Managing Director . This role goes beyond traditional administrative support and requires someone who can

bring structure, leverage digital tools (including AI), and contribute to strategic workflows .

Role Overview As an Executive Assistant to the Managing Director, you will act as a

key enabler to leadership , ensuring seamless day-to-day operations while also supporting on

presentations, reviews, and strategic initiatives . You will be expected to bring

efficiency, discretion, and solid execution skills .

Key Responsibilities 1. Executive & Calendar Management Manage the MD’s

calendar, scheduling, and prioritization of meetings . Coordinate internal and external meetings, ensuring

agenda readiness and follow-ups . Handle

travel planning, itineraries, and logistics . 2. Communication & Coordination Act as a

point of coordination

between the MD and internal/external stakeholders. Draft and manage

professional communication, emails, and documents . Ensure smooth

office-level coordination and administrative support . 3. Meetings & Reviews Prepare and circulate

Minutes of Meeting (MoMs)

with clear action items. Support in organizing and tracking

QBRs (Quarterly Business Reviews) and MBRs (Monthly Business Reviews) . Follow up on key deliverables and ensure

timely closure of action points . 4. Presentation & Data Management Build high-quality

presentation decks (PowerPoint/Canva)

for leadership meetings. Work extensively on





Excel for data tracking, dashboards, and reports . Compile data and insights to support

decision-making and reviews . 5. Tech & AI Enablement Leverage

AI tools and digital platforms

to improve productivity, documentation, and reporting. Bring in

new-age tools and automation ideas

to streamline workflows. 6. Strategic & Operational Support Assist the MD on

strategic initiatives, special projects, and business priorities . Provide

structured inputs, research, and coordination support

on key tasks. Maintain confidentiality and handle sensitive information with discretion.

What We’re Looking For 4-6 years of experience

as an Executive Assistant or in a similar role supporting senior leadership. Strong proficiency in

Microsoft Office (Excel, PowerPoint, Outlook) . Hands-on experience with

presentation tools like Canva . Familiarity with

AI tools (ChatGPT, Perplexity, Gemini, etc.)

will be a strong advantage. Excellent

communication, coordination, and stakeholder management skills . Strong

organizational ability and attention to detail . Ability to

multitask, prioritize, and work in a fast-paced environment .

What Makes You a Great Fit You are

structured, proactive, and solution-oriented . You bring a

digital-first mindset

and enjoy using tools to improve efficiency. You can balance

execution with strategic thinking . You are

reliable, discreet, and detail-focused.

Interested? If this role aligns with your experience,

drop your CV at [email protected]

with the subject line: “Application - Executive Assistant to MD”

📌 Executive Assistant (Mumbai)
🏢 Adfactors PR
📍 Mumbai