About Magic Bus: Magic Bus India Foundation, founded in 1999 by Matthew Spacie, stands among the top five NGOs in India dedicated to education and skill development. Our organisation equips adolescents and young individuals with essential life skills and knowledge to thrive during the transition from childhood to livelihood. Our mission is to create a world where young people break free from poverty, leading fulfilling and rewarding lives while making positive contributions to their communities. We achieve this by enabling adolescents to complete their secondary education, providing them with the necessary skills for employment, and connecting them to job market opportunities. Our target age group ranges from 12 to 24 years.

We operate two flagship programs: the Adolescent Programme and the Livelihood Programme. In our Adolescent Programme, we prioritise the instillation of life skills and the enhancement of education. Through our network of connected schools operating in 234 districts across 24 states, we have positively impacted the lives of over 8 million adolescents, with an impressive 52% participation rate of girls. The Livelihood Programme focuses on enhancing employability by providing specialised skills training and connecting young individuals to sustainable livelihood opportunities. Through our 115 Livelihood Centres and 1250 Colleges, we offer sector-specific training, job placements, and post-placement support. This programme, operational in 19 states, has achieved an impressive 60% participation rate among girls and has a cumulative outreach of 6,00,000 youth

Job Description: Finance Controller Location:

Airoli, Navi Mumbai (with oversight across regions) Reporting To:

Chief Financial Officer (CFO)

1. Role Overview The Finance Controller will act as the

second-in-command to the CFO , responsible for

end-to-end financial management, governance, compliance, and operational efficiency

of the finance function across the organization. This is a

strategic and operational leadership role , overseeing finance, procurement, and administrative functions while ensuring strong financial controls, donor compliance, and process excellence aligned with the organization’s scale and growth trajectory.

2. Key Responsibilities A. Finance Operations & Control Provide

overall direction and control

over: Accounts Payable (AP) Accounts Receivable (AR) General Accounting Ensure

timely and accurate accounting closure

(monthly, quarterly, annual). Maintain

strong financial discipline and governance

across all transactions. Act as

final approval authority

for financial transactions as per delegation matrix. Drive

cash flow management, treasury planning, and fund utilization .

B. Donor Reporting & Fund Management Oversee

donor reporting, utilization certificates, and compliance reporting . Ensure alignment of

budget vs actuals (BVA)

across all projects. Support

donor audits, due diligence, and financial reviews . Ensure compliance with donor-specific requirements including

FCRA and domestic funding norms .

C. Compliance,



Audit & Internal Controls Ensure adherence to all statutory requirements including: FCRA Income Tax Act GST and other applicable laws Lead and manage: Internal audits Statutory audits Donor audits Design and implement

robust internal financial controls (IFC) . Monitor

compliance calendar and risk areas proactively .

D. MIS, Reporting & Decision Support Own the

Monthly MIS process : Preparation, validation, and analysis Presentation to CFO and CEO Build

data-driven dashboards and insights

for leadership decision-making. Ensure

real-time visibility of financial performance

across projects and functions. Drive continuous improvement in

quality, accuracy, and timeliness of reporting .

E. Leadership & Team Management Lead and manage

multi-layered finance teams , including: Accounts Payable Team MIS-Compliance-Audit Team Donor Support Group Manage both

direct and indirect reporting teams

across HO and regions. Build

high-performance culture , accountability, and capability development. Ensure

clear role definitions, KPIs, and performance tracking .

F. Procurement & Commercial Governance Oversee and strengthen the

Central Procurement Function : Vendor identification and management Rate contracts and negotiations Procurement governance frameworks Implement

robust procurement policies and approval matrices . Ensure

cost optimization, transparency, and fraud prevention mechanisms . Improve procurement turnaround time and efficiency.

G. Administration Oversight Set up and manage

Admin function across Head Office and Regions . Ensure effective control over: Facilities management Travel and logistics Infrastructure and asset management Implement systems for

cost control and operational efficiency .

H. Systems & Process Transformation Lead implementation and optimization of

finance IT systems , including: ERP (e.g., Microsoft Dynamics 365) Expense and payment systems Drive

automation and digitization initiatives

across finance processes. Improve

data integration, workflow automation, and approval systems . Collaborate with IT teams for

system enhancements and scalability .

I. Process Excellence & Business Support Design and implement

effective business processes

across finance and support functions. Enable finance to act as a

business partner to program and operations teams . Improve

turnaround time (TAT)

and service delivery standards. Ensure alignment with organization-wide

growth and scalability goals .

J. Strategic Execution Drive execution of

strategic initiatives defined by CFO . Support long-term initiatives such as: Financial planning & forecasting Process transformation AI/automation in finance Act as a

change leader

for organization-wide initiatives.

K.



Digital Transformation & AI Enablement Drive adoption of AI-enabled finance systems and tools across the organization Identify opportunities for automation and intelligent decision support systems Work closely with CFO to conceptualize and implement AI-driven finance initiatives Enable transition from transaction-based finance to insight-driven finance function

3. Key Deliverables / KPIs Timely and accurate

monthly financial closure High-quality

MIS reporting and insights Zero major audit qualifications Strong

internal controls and compliance adherence Improved

procurement efficiency and cost savings Effective

team performance and retention Successful

implementation of systems and automation initiatives

4. Qualifications & Experience Educational Qualification Chartered Accountant (CA) / CPA / MBA Finance (preferred) Experience 12–18 years of experience in: Finance controllership Accounting and compliance Audit and governance Experience in

non-profit/NGO sector or donor-funded organizations

preferred Strong exposure to

FCRA and donor compliance frameworks Experience in

ERP implementation and process transformation

5. Key Skills & Competencies Functional & Technology Skills Strong knowledge of: Accounting standards Financial controls Compliance frameworks Expertise in: MIS and financial analytics Budgeting and forecasting Procurement and commercial negotiations Strong understanding of finance technology ecosystems, including: ERP systems (e.g., Microsoft Dynamics 365) Workflow automation tools Data analytics and reporting systems Demonstrated capability in leading software system implementations, including: Requirement definition Vendor coordination UAT and rollout Post-implementation stabilization Understanding of AI-enabled finance applications such as: AI-driven MIS and reporting Automated data extraction and reconciliation Intelligent workflow and approval systems Experience with or exposure to AI-led software systems will be a strong advantage, including: NLP-based data querying AI-assisted analytics and insights generation Process automation using AI tools Strong knowledge of: Accounting standards Financial controls Compliance frameworks Expertise in: MIS and financial analytics Budgeting and forecasting Procurement and commercial negotiations Leadership Skills Strong

team leadership and stakeholder management Ability to manage

large, distributed teams Decision-making and problem-solving capability Strategic & Digital Mindset Experience in

process re-engineering and automation Understanding of

AI/technology in finance (preferred) Ability to drive

data-led decision-making

6. Personal Attributes High level of

integrity and accountability Strong

ownership mindset Ability to work in a

fast-growing, dynamic environment Strong

communication and presentation skills

7. Role Significance This role is critical in ensuring that

finance operates as a strategic enabler , supporting Magic Bus in scaling operations while maintaining

strong governance, transparency, and compliance

across all programs and geographies.

📌 Finance Controller (Mumbai)
🏢 Magic Bus India Foundation
📍 Mumbai