- Visitor Management: Greet guests warmly, determine their needs, direct them to the correct person, and issue visitor badges to maintain office security.
- Communications: Answer, screen, and route incoming calls on a multi-line system, take accurate messages, and sort or distribute incoming mail and packages.
- Scheduling & Coordination: Update calendars, book meeting rooms, and manage appointments.
- Administrative Support: Order office supplies, maintain a tidy reception lobby, and assist with basic filing, copying, or data entry.
Required Skills and Qualifications
- Communication: Explicit, polite verbal communication and professional phone etiquette.
- Customer Service: A helpful, patient, and welcoming attitude.
- Organization: Strong time-management skills and the ability to prioritize competing tasks.