Company Name: POCT Services

Job Profile: Purchase Officer

Experience: 4-8 years

Employment Type: Full-time

Job Summary The Purchase Officer will be responsible for managing the organization's day-to-day procurement activities, including sourcing, evaluating, negotiating with, and coordinating with suppliers to ensure the timely availability of required materials, products, and services. The role will focus on achieving the right balance of quality, cost, and delivery timelines while maintaining strong vendor relationships and ensuring adherence to company procurement policies. The candidate will work closely with internal departments to understand procurement requirements, identify suitable suppliers, process purchase orders, track deliveries, maintain procurement documentation, and resolve vendor-related issues.

The role will also involve market research and identifying opportunities for cost optimization and improvement in the procurement process.

Key Responsibilities

● Identify, evaluate, and select suppliers based on price, quality, reliability, and delivery timelines.

● Source materials/products and obtain quotations from existing and recent vendors.

● Prepare and process Purchase Orders (POs) in accordance with company policies and approved requirements.

● Negotiate pricing, payment terms, delivery schedules, and other commercial terms with suppliers.

● Coordinate with internal departments to understand procurement requirements and ensure timely availability of materials.

● Monitor purchase orders and follow up with vendors to ensure on-time delivery.

● Maintain accurate records of purchase orders, quotations, invoices, vendor details, and other procurement documents.





● Coordinate with vendors and internal teams to resolve issues related to quality, shortages, delays, or incorrect supplies.

● Monitor inventory/stock requirements and coordinate procurement to maintain optimal stock levels.

● Conduct market research to identify new suppliers, alternative products, and cost-saving opportunities.

● Ensure procurement activities comply with company policies, procedures, and applicable regulations.

Qualifications & Skills

● Bachelor’s degree in Supply Chain Management, Business Administration, Commerce, or a related field.

● 5-8 years of relevant experience in purchase/procurement activities.

● Strong knowledge of procurement processes, sourcing, and vendor management.

● Strong negotiation, communication, and interpersonal skills.

● Proficiency in MS Excel and ERP/procurement software.

● Good analytical, problem-solving, and decision-making abilities.

● Strong attention to detail with good organizational and follow-up skills

Preferred Experience / Skills

● Experience in IVD industries will be preferred.

● Knowledge of import/export and international procurement will be an added advantage.

● Experience in strategic sourcing and cost reduction initiatives.

● Familiarity with procurement-related documentation and commercial terms.

Key Competencies

● Vendor Management

● Negotiation & Cost Optimization

● Procurement & Sourcing

● Market Research

● Inventory Coordination

● Analytical & Problem-Solving Skills

● Communication & Follow-up

● Attention to Detail

Interested candidates can share their CV's at: [email protected] or at (phone hidden)

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