We are looking for a smart, responsible and proactive Office Manager who can take ownership of daily operations, manage people and build effective systems.
CRITICAL REQUIREMENT — CLAUDE & AI
Strong practical knowledge of Claude is one of the most important requirements for this role.
Be very comfortable using Claude for daily professional work.
Know how to write effective prompts and give Claude the right context and instructions.
Be able to use Claude for research, analysis, drafting, checking, organizing information and problem-solving.
Know how to use Claude to improve existing workflows and create new systems.
Be able to identify repetitive tasks that can be automated or simplified using AI.
Help other team members use Claude effectively in their daily work.
Continuously explore new ways in which Claude and AI can make the company faster and more efficient.
Not just use AI for basic writing — should understand how to integrate Claude into actual business operations.
Key Requirements
Fluent in English - written and spoken.
Smart, proactive and able to think independently.
Robust sense of responsibility and ownership.
Valuable at managing people, follow-ups and deadlines.
Strong basic mathematics and logical thinking.
Quick learner with good attention to detail.
Positive knowledge of Excel / Google Sheets.
Should have their own mind and be comfortable giving suggestions and challenging inefficient processes.
Able to build, maintain and improve systems and processes.
Responsibilities:
Manage and coordinate all daily requests and enquiries received by the company.
Maintain and update internal sheets, trackers and records.
Follow up with team members and ensure tasks are completed on time.
Check the team's work for accuracy and completeness.
Use Claude extensively to improve daily operations.
Create AI-assisted workflows and systems for the team.
Train and guide team members on effecti