About The Role

We're looking for a highly organised and proactive People &

- Operations Coordinator to support the day-to-day execution of People Operations and Business Operations. This role focuses on coordinating hiring activities, supporting employee engagement, maintaining operational processes, managing reporting and dashboards, overseeing office administration, and coordinating client contracting workflows.

This is an execution-focused role requiring strong organisational skills, attention to detail, and the ability to manage multiple stakeholders simultaneously.

Key Responsibilities

- People Operations &
- Reporting

Support the HR team by maintaining operational reports, dashboards, and organisational data.

Responsibilities Include

- Prepare and publish HR dashboards and recurring reports.
- Track Work From Home and Work From Hometown data.
- Maintain organisation health metrics and people reports.
- Support budget tracking & reporting
- Maintain organisation charts and organisational change records.
- Produce ad hoc reports for leadership as required.
- Recruitment Coordination

Coordinate end-to-end hiring operations for both campus and experienced hiring.

Campus Hiring

- Register the company on campus hiring portals.
- Coordinate with placement offices and student representatives.
- Manage campus recruitment schedules and timelines.
- Coordinate assessments and interview logistics.

Off campus Hiring

- Conduct initial screening and coordination calls with candidates.
- Schedule interviews with candidates and hiring panels.
- Coordinate assessment rollouts.
- Maintain accurate candidate records and hiring status in Keka.
- Track recruitment progress and hiring metrics.
- Employee Experience &
- Program Management

Support initiatives that strengthen company culture and employee engagement.

Responsibilities Include

- Coordinate office events and employee engagement activities.
- Organise volunteering initiatives and internal programmes.




- Publish internal newsletters and company announcements.
- Maintain office notice boards and internal communications.
- Support execution of company-wide events and initiatives.
- Office Administration &
- Operations

Ensure smooth day-to-day office operations.

Responsibilities Include

- Coordinate office maintenance and workplace improvements.
- Liaise with building management and external vendors.
- Support office administration and facilities management.
- Coordinate visa-related documentation and administrative processes.
- Maintain operational records and documentation.
- Process Coordination &
- Documentation

Support the continuous improvement of HR and operational processes through structured documentation, accurate data management, reporting, and automation.
- Maintain operational trackers, databases, and documentation across HR and Operations.
- Create, maintain, and automate dashboards and reports for leadership on key people and operational metrics.
- Generate recurring reports on workforce trends, hiring progress, employee engagement, attendance, and other organisational metrics.
- Ensure accurate record management for employee agreements, client contracts, policies, and other operational documentation.
- Improve administrative workflows by standardising processes and reducing manual effort.
- Identify opportunities to automate repetitive tasks using existing tools and workflows.
- Support ad hoc data analysis and reporting requests from leadership.

We're Looking For Someone Who

- Is highly organised and detail-oriented.
- Can manage multiple priorities simultaneously.
- Has excellent written and verbal communication skills.
- Is comfortable coordinating with candidates, employees, vendors, clients, and leadership.
- Is proficient with Google Workspace, MS Office
- Has experience using HR systems such as Keka, Lattice (optional).
- Can quickly learn current tools and processes.
- Enjoys building structure and improving operational efficiency.

📌 HR & Ops Associate (Chennai)
🏢 Vantage Research
📍 Chennai