Job Purpose To manage end-to-end HR operations from pre-boarding to employee exit , ensuring accurate employee records, timely HR processes, effective coordination, and compliance with company policies. The role requires working knowledge of HRMS and basic Excel .

Key Responsibilities 1. Pre-boarding & Joining

· Coordinate pre-joining formalities and documentation.

· Collect and verify employee documents and personal information.

· Create and maintain employee records in the HRMS.

· Coordinate joining formalities, induction, and onboarding activities.

· Ensure timely completion of joining documentation and checklists.

2. Employee Records & HRMS

· Maintain accurate and updated employee records in the HRMS.

· Update employee information related to transfers, promotions, leave, attendance, and other employee movements.

· Generate basic HR reports from the HRMS.

· Maintain confidentiality and accuracy of employee data.

3. Attendance & Leave Management

· Monitor attendance and leave records.

· Coordinate with employees and reporting managers for attendance regularisation.

· Maintain leave records and support monthly attendance closure.

· Assist in resolving routine attendance and leave-related queries.

4. HR Documentation & Employee Support

· Prepare HR letters, documents, and employee communications as required.

· Maintain employee files and HR documentation.

· Respond to routine employee queries related to HR policies, processes, leave, attendance, and documentation.

· Coordinate with relevant departments for employee-related requirements.

5. Payroll Support

· Provide accurate attendance, leave, and employee data to the payroll team.

· Support monthly payroll inputs and verification.





· Coordinate on discrepancies related to attendance, leave, and employee master data.

6. Employee Engagement & HR Activities

· Support employee engagement initiatives and HR events.

· Assist in employee communication and HR awareness activities.

· Coordinate training, induction, and other employee development activities as required.

7. Employee Lifecycle Management

· Maintain records of employee movements such as confirmation, transfers, promotions, and role changes.

· Ensure required documentation is completed at each stage of the employee lifecycle.

· Coordinate with managers and employees to ensure timely completion of HR processes.

8. Exit & Full-and-Final Coordination

· Coordinate resignation and exit formalities.

· Maintain resignation and notice-period records.

· Conduct/coordinate exit interviews and exit documentation.

· Coordinate clearance and handover processes with relevant departments.

· Support full-and-final settlement by providing required employee and attendance information.

· Ensure timely issuance of relieving/experience documentation as applicable.

Basic Excel & HRMS Skills

· Working knowledge of MS Excel for maintaining HR data and preparing basic reports.

· Familiarity with basic Excel functions such as sorting, filtering, formatting, SUM, COUNT, and basic lookups .





· Working knowledge of HRMS for employee records, attendance, leave, onboarding, and HR reporting.

· Ability to maintain accurate and confidential HR data.

Key Skills

· HR Operations & Employee Lifecycle Management

· HRMS & Basic Excel

· Documentation & Record Management

· Communication & Coordination

· Attention to Detail

· Confidentiality & Data Handling

· Time Management

· Employee Query Handling

· Basic Knowledge of HR Policies & Labour Compliance

Qualification

Graduate in HR, Business Administration, or a related field. An HR qualification such as MBA/PGDM in HR will be an added advantage.

Key Performance Indicators (KPIs)

· Timely completion of joining and exit formalities.

· Accuracy and completeness of employee records.

· Timely HRMS and attendance updates.

· Accuracy of payroll inputs.

· Timely resolution of employee queries.

· Compliance with HR processes and documentation requirements.

Requirements

Basic Excel & HRMS Skills

· Working knowledge of MS Excel for maintaining HR data and preparing basic reports.

· Familiarity with basic Excel functions such as sorting, filtering, formatting, SUM, COUNT, and basic lookups .

· Working knowledge of HRMS for employee records, attendance, leave, onboarding, and HR reporting.

· Ability to maintain accurate and confidential HR data.

Key Skills

· HR Operations & Employee Lifecycle Management

· HRMS & Basic Excel

· Documentation & Record Management

· Communication & Coordination

· Attention to Detail

· Confidentiality & Data Handling

· Time Management

· Employee Query Handling

· Basic Knowledge of HR Policies & Labour Compliance

📌 HR Operations Executive (Ahmedabad)
🏢 Spectra Technovision India
📍 Ahmedabad