The selected candidate will work directly with the Founder and will act as a central coordination point between the Founder, employees, clients, consultants, CA, HR agency and other external stakeholders.
The role requires excellent organization, communication, follow-up and documentation skills, along with basic knowledge of MS Office/Google Workspace, invoicing and accounting.
Key Responsibilities
Founder’s Calendar & Office Coordination
Manage and maintain the Founder’s daily calendar and appointments.
Schedule internal and external meetings with clients, consultants and team members.
Coordinate meeting timings, agendas and required documents.
Remind the Founder about key meetings, commitments and follow-ups.
Help prioritize and track significant activities of the Founder.
Coordinate travel arrangements and other business-related requirements when required.
Proposal & Commercial Documentation
Prepare proposals, quotations and commercial documents based on inputs provided by the Founder/technical team.
Coordinate with engineers to collect technical and commercial information required for proposals.
Format and finalize proposals professionally.
Send proposals and quotations to clients and maintain a proposal tracker.
Follow up with clients regarding submitted proposals and quotations.
Track proposal status – Submitted / Under Discussion / Negotiation / Won / Lost.
Maintain organized records of all proposals and commercial correspondence.
Invoicing & Basic Accounts Coordination
Prepare sales/service invoices based on approved billing instructions.
Maintain an invoice tracker and monitor outstanding invoices.
Coordinate with clients for invoice submission and payment follow-ups.
Maintain basic records of company expenses.
Record and organize bills, receipts and supporting documents.
Coordinate with the external CA for accounting, GST, TDS and other financia