We’re Hiring: Executive Assistant to the Managing Partner

Location: Gurugram, Haryana

Organisation: RSD Bajaj Global Law Firm

RSD Bajaj Global Law Firm, awarded Emerging Law Firm of the Year, is inviting applications for the position of Executive Assistant to the Managing Partner at our Gurugram office.

Role Overview The Executive Assistant will provide direct executive, administrative, and operational support to the Managing Partner’s office and will work closely with the firm’s HR, Finance, Administration, and legal teams.

Key Responsibilities

- Managing the Managing Partner’s calendar, appointments, meetings, and schedules
- Coordinating client follow-ups, meeting availability, and internal action points
- Assisting with billing, payment follow-ups, and recovery tracking
- Supporting basic bookkeeping and financial record coordination
- Maintaining files, records, and documents, including litigation-related documentation
- Managing worksheets, trackers, MIS, and internal follow-up records
- Coordinating office IT requirements and basic technology support
- Assisting with HR administration, including onboarding and exit formalities
- Maintaining confidentiality of sensitive professional, client, and management information
- Providing general executive and administrative support as required by the Managing Partner’s office
- Taking dictation and accurately converting the same into emails, letters, notes, and other professional communications
- Ability to take and work with shorthand/rapid dictation, wherever required
- Proofreading Word documents for grammar, spelling, consistency, accuracy, and presentation
- Formatting and finalising professional documents in Microsoft Word in accordance with the firm’s formatting standards
- Assisting with proofreading, formatting, pagination, cross-referencing, and compilation of legal agreements and other legal documents
- Reviewing draft emails and correspondence for basic language, formatting, and typographical errors before circulation




- Maintaining proper document versions and ensuring clean, professionally formatted final documents

Candidate Profile

- Diploma in Executive Secretarial Practice, Secretarial/Office Administration, or equivalent qualification preferred
- Fresh graduates/freshers with strong aptitude are encouraged to apply
- Strong working knowledge of MS Office, particularly Excel, Word, PowerPoint, and Outlook
- Excellent written and spoken English
- Strong organisational, coordination, and follow-up skills
- Professional communication and interpersonal skills
- High level of discretion, confidentiality, discipline, and attention to detail
- Comfortable working with technology and AI-enabled professional tools
- Ability to manage multiple priorities in a quick-paced professional environment
- Strong typing and document-processing skills
- Shorthand/stenography skills will be highly preferred
- Excellent command over written English, grammar, spelling, and punctuation
- Strong proficiency in Microsoft Word, including formatting, styles, tables, headers/footers, track changes, and document clean-up
- Ability to carefully proofread lengthy and detailed professional/legal documents
- High attention to detail and accuracy in documentation

Candidates from defence families, wards/dependents of ex-servicemen, and candidates with a disciplined administrative background will be given preference.

Engagement

- Full-time, office-based role
- Location: DLF Phase 1, Gurugram
- Initial 90-day assessment period, followed by confirmation based on performance
- Structured training and exposure to the operations of a professional full-service law firm
- Compensation: Competitive and commensurate with qualifications and experience

About RSD Bajaj Global Law Firm

RSD Bajaj Global Law Firm is a full-service law firm headquartered in Gurugram, advising domestic and international clients across corporate, transactions, disputes, regulatory, technology, intellectual property, and allied practice areas.

Interested candidates may apply through LinkedIn with their updated CV.

RSD Bajaj Global Law Firm

Gurugram, Haryana www.rsdbajajglobal.com

📌 Executive Assistant to the Managing Partner (Gurugram)
🏢 RSD Bajaj Global Law Firm
📍 Gurugram