Job Summary

Executive Assistant to MD - Location: Surat City, Gujarat, India.

Job Type: Full time.

Responsibilities

- Manage the MDs calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones and business units.

- Prepare and distribute comprehensive briefing materials, presentations, and executive reports for board meetings, investor calls, and high-level stakeholder engagements.

- Serve as the primary liaison between the MD and internal departments, external partners, government agencies, and regulatory bodies within the energy and utilities sector.

- Coordinate and oversee logistics for executive events, including board meetings, industry conferences, and client engagements.

- Maintain strict confidentiality and handle sensitive corporate information with discretion and integrity.

- Monitor and track key performance indicators (KPIs) and project milestones related to the MDs strategic initiatives.

- Draft, edit, and proofread correspondence, speeches, and formal communications on behalf of the MD.

- Collaborate with legal, finance, and HR teams to ensure timely processing of executive-related documentation and approvals.

- Anticipate needs and proactively resolve issues to maintain uninterrupted executive operations.

- Utilize project management tools and enterprise software to track tasks, deadlines, and deliverables efficiently.

Requirements

- Bachelors degree in Business Administration,



Communications, or a related field; MBA or certification in Executive Support (e.g., CEA) is a plus.

- 5+ years of experience as an Executive Assistant or in a similar high-level administrative role, preferably within the energy, utilities, or EPC industrial sectors.

- Proven track record of managing complex calendars, high-stakes meetings, and confidential information in a quick-paced corporate environment.

- Exceptional organizational, prioritization, and multitasking abilities with attention to detail.

- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, Teams, and enterprise resource planning (ERP) systems.

- Strong written and verbal communication skills, with the ability to articulate complex ideas clearly and professionally.

- Deep understanding of industry-specific terminology, regulatory frameworks, and sustainability trends in energy and utilities.

- Ability to work independently, exercise sound judgment, and maintain composure under pressure.

- Flexibility to work outside standard business hours when required, including travel and urgent assignments.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Executive Assistant To MD (Surat)
🏢 RAYZON GREEN
📍 Surat