Responsibilities

Cross-Functional Execution & Coordination

- Finance & Asset Management: Coordinate with internal finance teams and external consultants to manage documentation, MIS reports, vendor payments, and cash flows.
- Secretarial Compliances: Liaise with Company Secretaries for ROC filings and other statutory requirements. Ensure timely documentation and maintain compliance calendars using project tracking tools.
- Legal & IPR: Interface with legal/IPR consultants for contract tracking, trademark
- filings, and agreement renewals. Manage documentation through tools like Click Up and own routine follow-ups.
- Strategy & Risk Planning: Support strategy projects by documenting plans, maintaining
- trackers, and collating consultant/investor updates. Assist in creating strategic documents and investor decks.
- Stakeholder Management: Serve as a communication bridge between the Director and internal/external stakeholders. Manage updates, follow-ups, and reports via email, WhatsApp Business, and other tools.
- Branding Support: Coordinate with branding teams and external agencies to ensure timely deliverables.

Executive Assistance & Administrative Support

- Calendar Management: Maintain and prioritize the Directors daily/weekly schedule
- and appointments.
- Meeting Preparation: Research and prepare data, background notes, and talking points in advance.
- Communication Support: Draft, respond to, and manage email communication and
- document follow-ups.
- Documentation & Slides: Create high-quality presentations, strategic notes, and
- meeting summaries.

Key Skills and Competencies





- Excellent project coordination and follow-up ability
- Strong written and verbal communication in English and Hindi
- Attention to detail, documentation discipline, and structured thinking Ability to multitask and manage multiple stakeholders
- Proficiency in Excel, presentation tools, and digital communication platforms
- High ownership mindset with proactive problem-solving

Qualification

- Proven experience as an Executive Assistant or similar role, ideally supporting
- senior leadership.
- Excellent organizational, communication, and interpersonal skills.
- Solid proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask, prioritize, and maintain a high level of accuracy and attention
- to detail.
- Discretion and confidentiality are essential.

Technology Proficiency (Expected):

- Project Management Tools: ClickUp, JIRA, Notion (or equivalent)
- Office Tools: Microsoft Suite, Google Workspace
- Communication Tools: WhatsApp Business, Zoom, Teams, Google Meet
- AI Tools: ChatGPT, Gemini (for drafts, analysis, documentation)
- Design Tools: Canva, Figma (for basic review and coordination)

Attitude & Approach:

- We seek a professional who blends discipline with warmth, and ownership with humility. The
- ideal candidate:
- Operates with high accountability and attention to detail
- Communicates with clarity, maturity, and respect
- Brings a strong learners mindset to understand new domains quickly
- Is punctual, reliable, and consistent in delivery
- Remains calm and focused under pressure

📌 Executive Assistant To Director (Pune)
🏢 Vantageiq Technologies Opc
📍 Pune