Location Name: Pune Corporate Office - HO

Job Purpose To provide administrative, coordination, and operational support to the Executive Assistant in managing leadership priorities, ensuring seamless execution of schedules, meetings, travel plans, documentation, and stakeholder communication.

The role will assist in maintaining efficient day-to-day functioning of the leadership office while ensuring accuracy, confidentiality, and timely closure of assigned tasks.

Duties And Responsibilities

- Support the Executive Assistant in managing leadership calendars, appointments, and meeting schedules.
- Coordinate meeting logistics, conference room bookings, visitor management, and follow-ups.
- Assist in arranging travel itineraries, accommodation, local transportation, and expense reimbursements.
- Prepare meeting agendas, MOMs (Minutes of Meeting), presentations, dashboards, and routine MIS reports.
- Track action items arising from meetings and follow up with stakeholders for timely closure.
- Coordinate with internal teams and external stakeholders for information gathering and execution of key initiatives.
- Maintain records, correspondence, approvals, and documentation in an organized manner.
- Ensure timely processing of invoices, vendor coordination, and administrative requirements.
- Support leadership events,



town halls, reviews, and governance meetings.
- Maintain confidentiality of sensitive business information and leadership communications.

Key Decisions / Dimensions Prioritization of meetings, schedules, travel plans, and leadership engagements.

Major Challenges

- Managing multiple priorities and urgent business requirements.
- Coordinating with diverse stakeholders across locations.
- Handling sensitive and confidential information.

Required Qualifications And Experience

- Qualifications
- Graduate/Postgraduate (MBA preferred).
- Should be proficient in MS Excel, Power Point and Outlook
- Knowledge of Power BI, SQL, or automation tools will be an added advantage
- Stakeholder Management Skills required
- Work Experience
- 0 to 3 years of experience in Executive Support, Coordination, Administration, PMO Support, or Business Operations.
- Experience in stakeholder coordination and MIS preparation preferred.
- Exposure to project coordination, reporting, or executive office support will be an advantage.
- Ability to manage multiple tasks and work in a fast-paced setting.
- Should be flexible in working hours for extending support at times to meet project deadlines

📌 Deputy Unit Manager - ConsumerB - Corporate (Pune)
🏢 Bajaj FinServ
📍 Pune