We are looking for a

Department Assistant to support day-to-day departmental administration and employee coordination activities.

Key Responsibilities

- Maintain department

“In” and “Out” time entries

.

- Maintain

Leave Records and support attendance/leave approvals and reviews.

- Maintain and update employee personal data and records

.

- Coordinate and request necessary

IT accessories for new joiners and ensure timely availability.

- Support current-joiner onboarding

, including introduction to the department and coordination with the team.

- Share department welcome guides, email structures, office timings, leave policies and timesheet information with new employees.

- Communicate relevant information through email, Intranet and SOPs

.

- Review and verify weekly timesheet bookings

, obtain approvals and follow up on missing timesheets.

- Coordinate regularly with





HR regarding new joiners, employee changes and other department-related requirements.

- Assist with training-room bookings

, resource coordination and communication of training requirements/hours for approval.

- Prepare and maintain

PDF documentation

, including PDF creation and merging of PDF files.

Requirements

- Good working knowledge of

Microsoft Office – Excel, Word and PowerPoint

.

- Good communication and coordination skills.

- Strong attention to detail and ability to maintain employee/department records.

- Good organizational and follow-up skills.

- Ability to work with HR, IT and other internal teams.

- Basic knowledge of

PDF documentation and PDF editing/merging

.

📌 DEPARTMENT ASSISTANT (Chennai)
🏢 Tecnicas Reunidas
📍 Chennai