Job Description — Personal Secretary to Founder

Job Title: Personal Secretary to Founder
Location: Noida
Employment Type: Full-time
Reports To: Founder / Director

Role Purpose

We are looking for a proactive and highly organized Personal Secretary to the Founder who can help manage day-to-day coordination, follow-ups, communication, scheduling, and delegated tasks.

The person should act as a reliable coordination point between the Founder, employees, candidates, clients, and external stakeholders.

The primary objective of this role is to ensure that significant tasks, commitments, meetings, and follow-ups do not get missed and are completed on time.

Key Responsibilities
Maintain the Founder's daily calendar, appointments, meetings, reminders, and priorities.
Maintain a master task and follow-up tracker for work delegated by the Founder.
Follow up with employees and departments regarding pending tasks and deadlines.
Provide the Founder with concise updates on:
completed tasks,
pending tasks,
delayed items,
issues requiring the Founder's decision.
Coordinate meetings with employees, clients, vendors, and other stakeholders.
Call candidates for job openings, explain basic role information, schedule interviews, and follow up with candidates.




Make routine client coordination and follow-up calls on behalf of the Founder.
Follow up regarding proposals, meetings, documents, payments, appointments, or other pending matters as instructed.
Draft qualified emails, WhatsApp messages, meeting confirmations, and routine business communication.
Take meeting notes where required and maintain an action-item tracker.
Ensure people responsible for action items are reminded and followed up with until closure.
Maintain significant documents, reports, contact information, and records in an organized manner.
Assist with preparing basic Excel/Google Sheets reports, trackers, presentations, and summaries.
Coordinate travel, appointments, reservations, or other administrative requirements when required.
Screen routine requests and help identify matters that genuinely require the Founder's attention.
Maintain strict confidentiality regarding business, employee, client, financial, and management information.
Handle other reasonable administrative and coordination responsibilities assigned by the Founder.

Pay: ₹18,000.00 - ₹54,376.94 per month

Work Location: In person

📌 Secretary Sector 16
🏢 KONSTRUCT AND LIVE TECHNOLOGIES
📍 Sector 16