AI Automation | Gurgaon | Onsite | Full-time | 1- 1.5 years

KollegeApply is an AI education discovery platform helping students find the right colleges, courses and entrance exams — 15,000+ colleges, 1,500+ courses, a counselling operation, and direct admissions partnerships with institutions across India.

THE ROLE The business runs on high volumes: content, leads, counselling conversations, institutional data. Most of it is still done manually. That is the problem you are being hired to solve. You will work directly with the Founder, inside n8n, Zapier, Apps Script, Python and LLM APIs — finding repetitive work across teams and replacing it with systems that run on their own. This is a hands-on building role, not a coordination one.

1 AI transformation projects

- Sit with each team, map how they currently work, and identify what can be automated
- Maintain a running list of automation opportunities, ranked by time saved vs. effort to build
- Take projects end-to-end yourself: design, build, test, roll out, document, train the team
- Report progress and impact directly to the Founder — hours saved, errors reduced, turnaround time cut
- Make sure people actually use what you build. An unused automation is a failed one

2 Email automation

- Build automated journeys for the student admission funnel — enquiry capture, counselling follow-ups, drip sequences, re-engagement, exam and result-day campaigns
- Set up lead nurture flows connected to the CRM so counsellors stop chasing manually
- Automate internal email: daily lead digests, escalation alerts, approval reminders, institutional partner communication
- Use AI to generate subject lines, copy variants and personalised blocks at scale, with human review in the loop




- Run segmentation, A/B tests, and track open, click and conversion performance

3 Report automation

- Replace manually built reports with automated dashboards covering traffic, SEO rankings, lead volume, lead quality, counsellor performance and campaign spend
- Pull data automatically from GA4, Search Console, CRM, ad platforms and the CMS into one reporting layer
- Schedule daily, weekly and monthly MIS delivery to the Founder and team leads
- Add AI-generated summaries that explain what changed and why, instead of just showing numbers
- Fix the problem of different teams quoting different numbers for the same metric

4 Task & workflow automation

- Automate the content pipeline: briefing, keyword and metadata generation, college and course data updates, quality checks, publishing, and content refresh cycles
- Automate CRM operations: lead routing to counsellors, lead scoring, follow-up triggers, pipeline hygiene
- Build AI assistants and chatbots for student queries and internal team support
- Automate HR and finance back-office tasks — onboarding, document collection, invoice processing, approvals
- Connect tools that do not talk to each other using APIs and webhooks
- Monitor everything you build. When a workflow breaks, you own the fix

WHAT WE'RE LOOKING FOR

Must-have

- 1–1.5 years in automation,



business or marketing operations, analytics, or a technical role
- Hands-on with at least one of n8n, Zapier, Make or Power Automate
- Working knowledge of Python or JavaScript — enough to script, transform data and debug
- Comfort with APIs, webhooks and JSON; able to read API docs and make an integration work
- Practical experience with LLM APIs (OpenAI, Claude, Gemini) — prompting, structured outputs, chaining steps
- Familiarity with Google Sheets, Apps Script and basic SQL
- Able to explain your work to a counsellor or writer and get them to adopt it
- Genuine curiosity about AI tooling — this field changes monthly

WHY JOIN

- You report to the Founder. No layers, no waiting on approvals to build something
- Real ownership at an experience level where most people are still executing someone else’s brief
- Freedom to pick your own stack rather than maintain legacy systems
- Enough manual volume in the business that positive automation is immediately, visibly valuable

Good to have

- Exposure to edtech, admissions, or content and SEO operations
- Experience with an email platform — HubSpot, Zoho, Brevo, Mailchimp or Customer.io
- WordPress or headless CMS automation
- Familiarity with BI tools — Looker Studio, Metabase, Power BI
- Any experience with RAG, vector databases, or agent frameworks (LangChain, LlamaIndex, CrewAI)
- Experience building programmatic or templated pages at scale

HOW TO APPLY

Include a short note on one or two automations you have actually built: what the manual process was, what you built, and what it saved. Personal projects are welcome — we care about what works, not where you built it.

📌 AI Automation Engineer (Gurugram)
🏢 Kollegeapply
📍 Gurugram