Position: Administrative Officer

Industry: School / Educational Institution

Experience: Minimum 3 years of relevant experience in School Administration & Operations

Qualification: Any Graduate / Postgraduate

Location: Chennai / Tamil Nadu

Job Purpose The Administrative Officer will be responsible for managing and coordinating the day-to-day administrative and operational activities of the school, ensuring smooth functioning of the campus and effective coordination among staff, students, parents, vendors, and management.

Key Responsibilities

1. School Administration & Operations

- Manage day-to-day school administrative operations and ensure smooth functioning of the campus.
- Coordinate with the Principal, teaching staff, non-teaching staff, students, and parents.
- Ensure proper implementation of school policies, SOPs, and administrative procedures.
- Monitor campus facilities, infrastructure, cleanliness, security, and general maintenance.
- Ensure all administrative records and documentation are properly maintained.

2. Staff & Attendance Management

- Monitor staff attendance, punctuality, leave, and permission records.
- Coordinate with HR regarding attendance, staff requirements, and employee-related matters.
- Ensure non-teaching staff are properly deployed and their duties are effectively monitored.
- Prepare and monitor duty rosters and daily operational requirements.

3. Parent & Student Coordination

- Handle administrative queries and coordinate with parents when required.
- Support the Front Office and Parent Counselling team in maintaining professional communication.




- Ensure timely resolution and escalation of parent/student operational concerns.

4. Transport & Campus Safety

- Coordinate school transportation operations, including buses, drivers, and attendants.
- Monitor vehicle schedules, route operations, and transport-related issues.
- Ensure compliance with school safety procedures and emergency protocols.
- Coordinate with security and housekeeping teams for campus safety and discipline.

5. Vendor & Facility Management

- Coordinate with vendors, contractors, housekeeping, security, maintenance, and other service providers.
- Monitor the quality and timely completion of maintenance and facility-related work.
- Maintain records of service agreements, quotations, purchase requirements, and vendor follow-ups.

6. Events & School Activities

- Support the management and Principal in organizing school events, meetings, functions, examinations, and other activities.
- Coordinate logistics, manpower, venue arrangements, and administrative requirements.
- Ensure smooth execution of events as per the school's standards.

7. Compliance & Documentation

- Maintain administrative registers, records, licenses, certificates, and statutory documents.




- Ensure timely renewal and follow-up of applicable school-related licenses and compliance requirements.
- Assist management during inspections, audits, and official visits.

Key Skills & Competencies
- Minimum 3 years of experience in school administration/operations.
- Strong knowledge of school administration and campus operations.
- Good leadership, coordination, and team-management skills.
- Excellent communication and interpersonal skills.
- Ability to handle staff, parents, vendors, and operational issues professionally.
- Solid problem-solving and decision-making ability.
- Good knowledge of MS Office and administrative systems.
- Ability to work under pressure and manage multiple responsibilities.
- Strong follow-up, reporting, and documentation skills.

Preferred Candidate Profile Candidates with prior experience in CBSE / Matriculation school administration, campus operations, staff coordination, transport management, facility management, and parent handling will be preferred.

Reporting

Reports To: Principal / Management / Senior Management – Administration & HR

Key Performance Indicators (KPIs)

- Smooth and uninterrupted school operations
- Staff attendance and discipline monitoring
- Timely completion of administrative tasks
- Campus cleanliness, safety, and facility maintenance
- Effective vendor and transport management
- Parent/student service quality
- Proper documentation and compliance
- Effective implementation of school SOPs

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Administration Officer (Korattur)
🏢 ABS GLOBAL SMART SCHOOLS
📍 Korattur