Key Responsibilities

1. Daily Operations Coordination

Maintain daily task trackers

Coordinate between departments

Ensure pending work is followed up and closed

Monitor operational bottlenecks

2. Reporting & MIS

Prepare daily reports for management

Maintain live Google Sheets trackers

Update shipment, production, payment, and approval statuses

Create structured data systems for operational visibility

3. Follow-up & Execution Management

Follow up with: vendors* factories* logistics teams* internal staff support department Ensure commitments are met on time Escalate delays immediately

4. Documentation & File Control

Organize digital documents systematically Maintain version-controlled files Ensure easy retrieval of operational documents* Coordinate approvals and document movement

5. Meeting & Communication Management

Schedule meetings Maintain MOMs (Minutes of Meeting) Track action points Ensure accountability after discussions

6. Productivity & Systems Improvement

Improve workflows using Google tool Build trackers and monitoring systems* Reduce dependency on manual follow-ups* Introduce structured reporting formats

7. Management Support

Assist management in operational monitoring Prioritize urgent tasks* Maintain confidentiality

Ensure smoother execution bandwidth for leadership

Requirements

The candidate must combine:

Administrative control Team coordination Process discipline





Leadership capability Strong command over Google Workspace tools Ability to handle pressure and multiple stakeholders

The person should function as an execution backbone for management.

Core Objective of the Role To ensure: smooth daily operations, timely task completion, disciplined communication, accurate reporting,

and operational accountability across the organization.

This role directly impacts:

shipment timelines, vendor coordination, documentation flow, management productivity, and internal operational efficiency.

Mandatory Skills & Competencies

Technical Skills

Google Sheets (formulas, filters, trackers, conditional formatting, basic dashboards, shared sheets, live reporting)

Google Docs

Google Drive organization

Gmail management

Google Calendar scheduling

Google Meet coordination

WhatsApp Business communication etiquette

Basic Excel proficiency

File management and digital documentation systems

Leadership Expectations

Take ownership instead of waiting for instructions

Be capable of pushing teams for updates

Ensure deadlines are followed

Escalate delays proactively

Coordinate with factories, staff, logistics teams, and management

Handle pressure situations calmly

Maintain operational discipline

Follow up relentlessly until closure

Advantages

AS PER INDUSTRY

📌 Admin lead - operations and Coordination (Kolkata)
🏢 Yogini Tradex Private
📍 Kolkata