Job Title:

Admin & Facilities Manager / Executive

Department:

Administration / Facilities Management

Location:Alameda Chowk, Southern Peripheral Road Darbaripur Sector 75A Gurugram Haryana 122004

Experience Required:2-3 years

Job Summary:

The Admin & Facilities Manager will be responsible for managing end-to-end office administration and facilities operations, ensuring a safe, efficient, and well-maintained workplace. The role includes vendor management, infrastructure maintenance, staff supervision, contract management, and ensuring compliance with company policies and service standards.

Key Roles & Responsibilities:Facilities & Infrastructure Management

- Implement and manage structured Infrastructure & Facilities Management services.
- Security services and office insurance
- Front desk and travel desk operations
- AMC (Annual Maintenance Contracts) management
- Fire safety and compliance services
- Ensure provision and maintenance of office infrastructure, including furniture, lighting, water supply, air-conditioning, and other office facilities.
- Ensure all facilities are functional, protected, and well-maintained at all times.

Vendor & Contract Management

- Supervise facility service providers and vendors.
- Evaluate vendor performance and ensure adherence to Service Level Agreements (SLAs).
- Follow up with vendors for timely delivery of services as per annual contracts (e.g., AMC services).
- Coordinate renewals, negotiations, and performance reviews of vendors.

Office Operations & Staff Management





- Manage and supervise office staff involved in day-to-day maintenance and operations.
- Provide guidance, assign tasks, and review staff performance regularly.
- Monitor staff punctuality, discipline, cleanliness, and adherence to company policies and rules.

Administrative Support

- Handle office stationery procurement, inventory, and distribution.
- Plan, coordinate, and organize internal meetings, conferences, and seminars as required.
- Ensure smooth functioning of front office and administrative services.

Compliance & Workplace Standards

- Ensure cleanliness, hygiene, and safety standards across office premises.
- Ensure compliance with company policies, procedures, and statutory requirements related to facilities.

Skills & Competencies:

- Strong knowledge of facilities and office administration
- Vendor and contract management skills
- Ability to manage multiple vendors and priorities
- Valuable communication and coordination skills
- Problem-solving and decision-making abilities
- Ability to work under pressure and handle escalations
- Attention to detail and organizational skills

Preferred Qualifications:

- Bachelor’s degree in Administration, Management, or a related field
- Experience in facilities management, office administration, or corporate services
- Knowledge of safety, compliance, and AMC handling is an advantage

Job Type: Full-time Pay: ₹11,445.60 - ₹33,874.89 per month

Benefits

- Provident Fund

Work Location: In person

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