Job Description Office Administrator
N Location: Bengaluru
N Company: Alora Designs
N Employment Type: Hybrid
N About Alora Designs
NAlora Designs is a boutique architecture and interior design studio creating bespoke residential, commercial, and hospitality spaces. We are looking for an organized, proactive, and detail-oriented Office Administrator who can become the operational backbone of our growing studio.
NIf you enjoy bringing structure to quick-paced creative environments, coordinating people, and ensuring smooth day-to-day operations, we'd love to hear from you.
N Key Responsibilities
N Office Operations
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- Manage the day-to-day administrative operations of the studio. N
- Ensure office supplies,equipment, and workspace requirements are maintained. N
- Coordinate with vendorsfor office-related requirements and maintenance. N
- Maintain organized physical and digital records. N
n Team Coordination
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- Allocate daily tasks to the design team based on project priorities. N
- Track task completion and follow up on pending deliverables. N
- Maintain employee attendance, leave records, and basic HR documentation. N
- Assist management in ensuring smooth internal communication. N
n Meeting &Vendor; Coordination
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- Schedule and coordinate meetings with vendors, consultants, and external stakeholders. N
- Manage meeting calendars and ensure timely follow-ups. N
- Prepare meeting agendasand document key action items where required. N
n Recruitment & HR Support
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- Coordinate the recruitment process by screening applications and scheduling interviews. N
- Communicate with shortlisted candidates throughout the hiring process. N
- Prepare offer letters, employment contracts, and onboarding documentation. N
- Support employee onboarding and maintain personnel records. N
n Finance &Administration; Support
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- Record day-to-dayfinancial transactions. N
- Maintain expense records and payment logs. N