Executive Assistant to Producer

We are looking for a highly organised, proactive and detail-oriented Executive Assistant to support our Producer in managing day-to-day schedules, communication and business operations.

Key Responsibilities:

* Manage and coordinate the producers calendar, meetings, calls and appointments
* Handle emails, correspondence, follow-ups and day-to-day communication
* Coordinate with internal teams, clients, agencies, talent, production teams and external stakeholders
* Manage meeting schedules, agendas, minutes and follow-ups
* Assist with travel planning, itineraries and logistics
* Prepare, organise and maintain documents, presentations, reports and trackers
* Maintain confidentiality of sensitive business and personal information
* Track important deadlines, deliverables and pending action points
* Coordinate across multiple projects and ensure timely follow-ups
* Support the executive with day-to-day administrative and business requirements




* Be the key point of coordination between the executive and various internal/external stakeholders

What We’re Looking For:

* Excellent communication and interpersonal skills
* Solid organisational and time-management abilities
* Ability to multitask and prioritise in a fast-paced environment
* Extremely good at follow-ups, maintaining trackers and keeping things on schedule
* Discretion and the ability to handle confidential information
* Someone who is proactive, dependable and solution-oriented
* Prior experience in media, entertainment, advertising, production or a creative environment would be an advantage

Location: Mumbai
Experience: Freshers can apply
Position: Full-time

If you are someone who thrives in a fast-paced environment, enjoys working closely with senior leadership and can keep things moving seamlessly, we’d love to hear from you.

Send your CV/Resume at: [email protected]

📌 Executive Assistant (Mumbai)
🏢 Spark Motion Pictures
📍 Mumbai