Job Description

1. Record Storage, Retrieval & Lifecycle Management
a. Systematic Storage & Organization
• Ensure all physical records are stored in a structured, indexed, and traceable manner across branches, offices, and central repositories.
• Implement standardized filing systems to categorize records such as legal, compliance, operations, customer documents, finance, HR, IT and non IT records.
b. Effective Retrieval & Tracking Mechanism
• Facilitate end-to-end retrieval requests raised by branches or departments, ensuring timely access to required records.
• Maintain retrieval logs, chain of custody records, and track movement of files from warehouse to branch and back.
c. Secure Disposal & Destruction
• Execute destruction of expired records strictly as per the approved document retention schedule.
• Ensure secure shredding procedures with vendor coordination and certification of destruction.
• Maintain audit trails for all destroyed documents, including approval, vendor verification, and compliance documentation.
2. Inventory & Documentation Management
a.



Inventory Creation & Upkeep
• Maintain an up to date central inventory of all documents stored across warehouses, branches, and offsite storage facilities.
• Update inventories with every new addition, withdrawal, digitization project, or destruction activity.
b. Classification & Record Types
• Oversee documentation across categories such as:
o Customer KYC/Account Documents
o Loan/Collateral Documents
o Audit & Compliance Papers
o IT/Non IT Asset Documents
o Legal Agreements & Contracts
o Operations & Branch Premises Records
c. Quality & Preservation Control
• Ensure proper storage conditions such as humidity, temperature, cleanliness, and pest-control in warehouses to prevent damage to records.
• Periodically inspect storage facilities to ensure adherence to safety and preservation standards.
3. Vendor, Warehouse, and Stakeholder Coordination
a. Vendor & Warehouse Management
• Coordinate with record manag

📌 Coordinator Facilities (Navi Mumbai)
🏢 Unity SFB
📍 Navi Mumbai