ROLE OVERVIEW
The Invoice & Reconciliation Analyst ensures the accuracy of procurement-related financial transactions — matching invoices to purchase orders and receipts, securing timely and accurate approval, and investigating and resolving disputes and exceptions. At roughly 1,000 invoices per month, the role is the financial-control checkpoint of the operation, where errors are caught before they reach the ledger.

KEY RESPONSIBILITIES
1. Invoice Matching & Approval
- Execute timely 2-way financial matching for hardware accessories and comprehensive 3-way matching (comparing Purchase Orders, Invoice details, and Goods Receipt Notes) for capitalized hardware assets.
- Ensure invoices are compliant with company requirements before they are approved for payment.
- Cross-reference software-specific invoices against purchase records, verifying unit prices, license tiers, quantities, software titles, editions, and publisher details against the master asset database to confirm alignment before clearing.
- Validate invoice categories across multiple spend areas,



including Blanket Purchase Orders (BPOs), standard qualified services, software entitlements, and transportation, logistics, and freight charges.

2. Dispute & Exception Resolution
- Investigate over-billing, duplicate invoices, and pricing variances; collaborate directly with suppliers to secure credit notes or revised invoices based on regional tax guidelines.
- Process inter-departmental cost reallocations (chargebacks), verifying mandatory financial codes and updating the master reallocation ledger.
- Investigate and resolve invoice disputes and exceptions within the agreed timeframes, getting to the root cause rather than just clearing the queue.
- Audit and process invoices associated with exceptional scenarios, such as out-of-funds POs, overdue invoices, and replacement POs generated due to legal entity modifications or receiving errors.
- Manage early/expedited payment requests by obtaining formal busi

📌 Invoice & Reconciliation Specialist (Hyderabad)
🏢 Astreya
📍 Hyderabad