Virtual Executive Assistant Designation : As an Executive Assistant, you will provide administrative support to junior-level professionals, managing schedules, communications, and key projects. You will serve as a trusted partner, ensuring operations run smoothly.

Extensive diary management in Outlook; Providing quick availability to other EA’s and proactively resolving clashes.

Building strong working relationships with the existing EA team.

Regularly arranging video conference calls, using Zoom, across different time zones.

Making travel arrangements, including booking flights, trains and hotels through AMEX and booking cars directly with our providers for airport transfers and asset tours. Ensuring everything is booked correctly and all travel details are added to the professional’s calendar.

Handle visa applications and formalities promptly

Communicate with the person traveling regularly to keep them updated on logistics.

Handle all incoming travel requests and the processes that follow after

Maintain and swiftly resolve employee feedback on tickets, visas, forex,



insurance, hotel, and travel facilities as needed.

Maintain the monthly travel expense sheet.

Helping the expense team get receipts/project codes or anything missing to complete expenses.

Gather and organize data for statistical analysis.

Previous experience working within a global environment providing management support to employees/professionals.

Proficiency with Microsoft Office tools such as Word, Excel, and PowerPoint.

Skilled in data entry

A versatile team player with strong work ethic and high attention to detail and accuracy.

Good Time-management skills, ability to multi-task and manage conflicting priorities.

A strong problem solver with good judgement and always willing to help.

Excellent phone, email and instant messaging communication skills

Good command of English, written and spoken

Excellent Customer service and communication skills (Both Written and Verbal)

Open to

📌 Executive Assistant and Management Support (Bengaluru)
🏢 The Hird
📍 Bengaluru