Responsibilities
Cross-Functional Execution & Coordination
- Finance & Asset Management: Coordinate with internal finance teams and external consultants to manage documentation, MIS reports, vendor payments, and cash flows.
- Secretarial Compliances : Liaise with Company Secretaries for ROC filings and other statutory requirements. Ensure timely documentation and maintain compliance calendars using project tracking tools.
- Legal & IPR : Interface with legal/IPR consultants for contract tracking, trademark
- filings, and agreement renewals. Manage documentation through tools like Click Up and own routine follow-ups.
- Strategy & Risk Planning: Support strategy projects by documenting plans, maintaining
- trackers, and collating consultant/investor updates. Assist in creating strategic documents and investor decks.
- Stakeholder Management: Serve as a communication bridge between the Director and internal/external stakeholders. Manage updates, follow-ups, and reports via email, WhatsApp Business, and other tools.
- Branding Support:



Coordinate with branding teams and external agencies to ensure timely deliverables.

Executive Assistance & Administrative Support
- Calendar Management: Maintain and prioritize the Directors daily/weekly schedule
- and appointments.
- Meeting Preparation: Research and prepare data, background notes, and talking points in advance.
- Communication Support: Draft, respond to, and manage email communication and
- document follow-ups.
- Documentation & Slides: Create high-quality presentations, strategic notes, and
- meeting summaries.

Key Skills and Competencies
- Excellent project coordination and follow-up ability
- Robust written and verbal communication in English and Hindi
- Attention to detail, documentation discipline, and structured thinking Ability to multitask and manage multiple stakeholders
- Proficiency in Excel, presentation tools, and digital communication platforms
- High ownership mindset with proactive problem-solving

Qua

📌 Executive Assistant To Director (Pune)
🏢 Vantageiq Technologies Opc
📍 Pune