We’re Hiring: Front Office Executive / Receptionist

We are looking for a

Front Office Executive / Receptionist

who will be the face of our office and play a key role in creating a professional, welcoming, and well‑organized workplace.

Role Overview

As the first point of contact for visitors and employees, you will ensure seamless front‑desk operations while providing strong administrative and coordination support across the office.

Key Responsibilities
Front Desk & Visitor Management
Greet and assist visitors, clients, and employees with professionalism and warmth
Manage visitor check‑in/check‑out in line with security protocols
Handle incoming calls, emails, couriers, and mail
Maintain a clean, organized, and presentable reception area

Remain composed and qualified during high‑traffic hours

Office Administration & Coordination
Conduct daily office rounds and coordinate with housekeeping
Schedule and coordinate meetings and meeting room readiness
Perform data entry, record management, and document preparation
Coordinate with vendors for office maintenance, supplies, and services

Monitor and reorder office stationery, magazines, and inventory





Financial & Inventory Management
Manage petty cash with 100% accuracy and prepare monthly reconciliation reports

Conduct weekly inventory checks and raise purchase requests

HR & Employee Engagement Support
Maintain employee birthday data and share weekly announcements
Prepare monthly attendance reports for HR

Print recognition certificates (Employee of the Month, Team Awards, Leadership Awards)

New Joiner & Event Support
Support new hires with greetings, induction coordination, and kit handover
Assist with office events, including setup, AV coordination, refreshments, and décor

Qualifications & Skills

Qualifications

Graduation (any discipline) – mandatory

Skills & Competencies
Excellent communication and interpersonal skills
Fluency in English and Kannada (mandatory); basic Hindi preferred
Strong organizational and multitasking abilities
High attention to detail and accuracy
Customer‑focused and professional demeanor

Basic proficiency in MS Office and office management tools

📌 Front Office Executive / Receptionist (Kannada & English Speaking) (Mumbai)
🏢 Nes Fircroft
📍 Mumbai