Roles & Responsibilities:

- Front desk Management Handling front desk, attending visitors & customer, & incoming / outgoing courier management.
- Responsible for house-keeping of premises as per Company standards.
- Company Guest House Management.
- Vehicle maintenance Ensuring upkeeping & cleaning, regular servicing & insurance renewal, GPS tracking. Ensuring quick resolutions of breakdowns & arranging accidental repairs
- Procurement - Collecting indent, ordering required consumables, verifying vendor bills.
- Vendor Management - Bill entry in SAP & submission as per regular billing cycle.
- Support for other Admin activities.

DETAILED Job Description

1. Front desk Management

- Handling front desk; Attending to visitors & customers and informing the concerned staff for meeting.
- Courier Management – coordinating dispatch of document couriers, verification of courier bills. Distribution of incoming couriers to concerned staff.

2. Housekeeping and pest control

- All internal area and furniture’s should be free from dust.
- Toilets, reception and canteen should be always clean and there should be no complaints from users.
- Floor wet Moping schedule to be prepared and followed the same.
- Prepare the week end deep cleaning schedule and follow the same.
- Best quality consumables to be procured and expenses should be tracked.
- No complaints from staffs to be reported on housekeeping.
- Preparing the pest control services schedule and getting it done through vendor.
- Make sure that nothing is damaged due to rats and wood termites.

3. Guest House Management

- Booking of guest rooms.
- Arrange Fruits and Food items as per request.
- Make sure for Availability of daily routine items
- Make sure for 24*7 Amenities. Like Electricity, water, AC etc.

4. Vehicle Maintenance

- Keeping the track of all company cars maintenance history.




- Regular maintenance of TDC vehicles once in every 10000Kms.
- Each vehicle expenses to be tracked and monthly report on vehicle maintenance to be prepared with in 2nd of next month.
- Vehicle should be kept in clean condition always.
- Insurance renewal and emission test to be carried within due date.
- All the required documents to be kept in vehicle always.
- Renewal of vehicle insurance of all company vehicles within due date.
- Accident repair/breakdown repair of vehicles.
- Car GPS system managements of all cars.

5. Procurements

- Collection of indent and procurement of stationery within 10th of every month.
- All the stationery consumption and expenses to be tracked. Report should be ready for review always.
- Food arrangements for Employees, Customer to be shared with food Vendor.
- Best quality of the drinking water to procure and enough stock to be kept in the office.
- Coffee machine consumables stock maintaining
- Printer Consumables like toner and paper stock maintaining

6. Vendor bill Management

- All 25th schedule bills should be sent to HQ within 30th of every month and 30th schedule bill should be sent within 5th of next month.
- Provision list should be prepared on 2nd of every month.
- Bill entry to be made in ERP/SAP without any error.
- Bill details to be record in vendor tracking file and copy of the bill should be filled.
- Electricity bills, water bills and all government fees should be processed immediately and make sure the payments are made within due date.
- After sending the bills to HO, make sure the bills are certified by HoD admin and submitted to finance for payment.
- All vendor bill payment details should be recorded against the bill.
- Imprest handling. Proper receipt of cash transactions.

7. Others

- Assist in annual asset verification
- Assist in various company events
- Waste Management.

📌 Front Office, Administration (on Contract) (Bengaluru)
🏢 FANUC
📍 Bengaluru