Job OverviewWe are looking for a detail-oriented Document Digitization Operator to join our team. In this role, you will be responsible for converting physical paper records, archives, and files into secure, organized, and high-quality digital formats. You will handle document preparation, high-speed scanning, quality assurance, indexing, and basic data entry to ensure seamless document retrieval and digital preservation.

- Key ResponsibilitiesDocument Preparation: Sort, batch, un-staple, repair damaged pages, and assemble physical files to ensure smooth feeder scanning.
- Scanning & Capture: Operate high-volume production scanners and specialized imaging equipment to digitize paper files, photos, or physical media.
- Indexing & Metadata Tagging: Name files according to naming conventions and apply accurate metadata tags (e.g., dates, invoice numbers, client IDs) for easy searching and retrieval.
- Quality Assurance (QA): Inspect scanned images for clarity, correct orientation, complete page counts, and proper contrast; re-scan skewed or blurry pages as needed.
- Optical Character Recognition (OCR): Process scanned batches through OCR software to make documents text-searchable.
- Physical & Digital File Management:



Store digital files in designated Electronic Document Management Systems (EDMS) or cloud drives, and properly re-box or archive physical files after processing.
- Data Security & Confidentiality: Maintain strict compliance with data privacy policies and regulations when handling sensitive or confidential records.
- Key Skills & QualificationsEducation: High School Diploma or equivalent required; Associate degree or certification in Computer Applications/Data Management is a plus.
- Experience: 1+ years of experience in document scanning, data entry, mailroom operations, or records management preferred.
- Technical Proficiency:
- Familiarity with document scanning software (e.g., Kofax, Fujitsu PaperStream, Adobe Acrobat Pro).
- Working knowledge of cloud storage (Google Drive, OneDrive) and Document Management Systems (DMS).
- Typing speed of 40+ WPM with high accuracy.
- Attention to Detail: Excellent eye for identifying image blur, missing pages, or indexing errors.
- Physical Capability: Ability to lift document boxes (up to 30–40 lbs) and perform repetitive operational tasks efficiently.

📌 Document Digitization Operator (Kanpur)
🏢 Swastik Technology
📍 Kanpur