Job Title: Office Administrator

Department: Administration / PA

Reports To: Director

Location: Saki Naka, Mumbai

Employment Type: Full time

Job SummaryWe are seeking a proactive and detail-oriented Office Administrator to oversee daily office operations and ensure a well-organized, efficient workplace. This role is the backbone of office functionality — managing supplies, facilities, records, and supporting staff across departments.

- Key ResponsibilitiesOversee day-to-day office operations to ensure smooth functioning
- Manage office supplies inventory, place orders, and liaise with vendors/suppliers
- Maintain office equipment and coordinate repairs/maintenance with service providers
- Handle incoming calls, emails, couriers, and visitor management
- Organize and maintain physical and digital filing systems
- Schedule meetings, book conference rooms, and manage calendars for leadership
- Coordinate travel arrangements and accommodation for staff
- Prepare and maintain administrative reports, budgets, and expense records
- Support HR functions such as onboarding, attendance tracking, and maintaining employee records
- Ensure office health, safety, and cleanliness standards are maintained
- Liaise with building management/landlord for facility-related issues
- Assist in organizing company events, meetings,



and staff engagement activities
- Ensure compliance with company policies and relevant regulations
- RequirementsBachelor's degree in Business Administration, Management, or related field
- 1-2 years of experience as an Office Administrator, Office Manager, or similar role
- Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent organizational, multitasking, and time-management skills
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Problem-solving mindset with keen attention to detail
- Preferred SkillsExperience with office management tools (e.g., Google Workspace, Slack, Asana, Trello)
- Basic knowledge of bookkeeping, invoicing, or vendor management
- Familiarity with HR administrative processes
- Prior experience in facilities/vendor coordination
- Key CompetenciesStrong interpersonal skills and a customer-service orientation
- Ability to work independently with minimal supervision
- Adaptability in a fast-paced environment
- Leadership skills to guide support staff (if applicable)
- What We OfferCompetitive salary: [Insert Range]
- Health insurance, paid leave,
- Professional growth opportunities
- Collaborative and supportive work culture

📌 Office Administrator (Mumbai)
🏢 Zenflow Aircon Private
📍 Mumbai