Job Description

1. Managing and Processing Orders

- Create Item & Vendor Master for every new item & Vendor.
- Receive all documents from sales team related to orders & check accuracy of documents.
- Book the Sales Order & Purchase orders in SAP.
- Prepare & Update Sales & Purchase order file on daily basis & share to all concern department.
- Input order details accurately into the company computer system with zero error (in SAP).
- Maintain regular follow up with Vendor for Ontime/prepone/postpone of material readiness date.

2. Logistics & Shipping Coordination

- Work closely with Germany Order processing/logistics team for on time shipment movement.
- Get all shipment related documents from Germany team & download from SAP.
- Send Shipment alerts & documents to CHA for Custom Clearance.
- Work with courier and transport companies to book delivery trucks.
- Follow the shipment while it is on the road to ensure it does not get lost or delayed.
- Prepare shipping labels, invoices, packing lists, and e-way bills for transport.
- Share Dispatch Intimation & Invoice shipping documents with customer & internal stakeholders.

3. Inventory & Warehouse Support

- On time GRPO in SAP system.
- Match the physical stock in the warehouse with the numbers listed in the System.

4. Maintain Documentation Pre & Post shipment clearance





- Maintain Shipment wise documents folder as Invoice, AWB, BL, Packing list, BOE etc.
- Maintain customer wise documents folder as PO, Invoices, E-way bill etc.
- Ontime document submission to finance i.e. GRPO, Transporter, CHA & Forwarders Invoices.
- Timely update Order files, Custom Duty files, Inventory files & share to Finance & sales team.

5. Qualification & Experience

- Bachelor's Degree in SCM, Logistics or Commerce or related field.
- 2 to 5 years of Experience in supply Chain, logistics, warehouse operations & Inventory management.
- Experience in Manufacturing or Trading companies.
- Working knowledge of ERP system such as SAP, Oracle or equivalent.
- Proficiency in Microsoft Excel including pivot tables, lookups and reporting.

6. Skill and Competencies

- Strong Co-ordination, follow up stakeholders i.e. supplier, transporter.
- Good Analytical ability with attention to accuracy and detail.
- Understanding of procurement, inventory control, logistics and order management processes.
- Ability to prioritize multiple tasks and work effectively under delivery deadlines.
- Explicit written and verbal communication in English.
- Problem solving mindset and continuous improvement orientation.

📌 Order Processing & SCM Executive (Pune)
🏢 Talentflexiserv Global Private
📍 Pune