professional, well-groomed and customer-oriented Front Office Executive
to manage the reception area and provide a positive first impression to employees, visitors, clients and business partners. The role will also support day-to-day administrative and coordination activities.
Key Responsibilities
Manage the
front desk/reception area
and ensure a professional and welcoming environment.
Greet and assist
visitors, clients, candidates and vendors
in a courteous manner.
Handle incoming and outgoing
calls, emails and general enquiries .
Maintain the
visitor register and visitor management records .
Coordinate with employees regarding visitor appointments and meeting schedules.
Manage
courier and dispatch activities , including receiving and sending documents/packages.
Coordinate meeting rooms and ensure they are ready for meetings.
Support
office administration activities ,
including stationery, pantry and housekeeping coordination.
Maintain records and basic administrative documentation.
Coordinate with vendors and service providers as required.
Assist the HR/Admin team with
employee engagement activities, events and other administrative requirements .
Corporate Travel Booking in coordination with HODs & Employees
Ensure reception and common areas are maintained in a neat and qualified manner.
Perform other administrative and coordination responsibilities assigned by the reporting manager.
Required Skills
Excellent
verbal and written communication skills .
Pleasant personality with a professional and customer-friendly approach.
Good
coordination and interpersonal skills .
Basic proficiency in
MS Office / Google Workspace .
Ability to multitask and manage visitors, calls and administrative activities efficiently.
Good organizational and time-management skills.
Should be
presentab
📌 Front Office Executive (Mumbai)
🏢 The Indian Garage
📍 Mumbai
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