Reception and Visitor Management
Greeting guests: Welcome clients, vendors, and visitors warmly, and maintain a skilled lobby workplace.
Tracking arrivals: Issue visitor badges, enforce safety protocols, and maintain accurate sign-in logs.
Guiding visitors: Announce arrivals and direct guests to the correct staff members or meeting rooms
Communication Handling
Managing calls: Answer incoming phone calls, screen inquiries, and route them to relevant departments.
Taking messages: Record transparent details when recipients are unavailable and relay them promptly.
Handling correspondence: Monitor, sort, and respond to general email accounts or inquiries
Administrative Support
Handling mail: Sort incoming packages, letters, and deliveries, and prepare outgoing shipments.
Scheduling: Coordinate meeting rooms, appointments, and executive calendars.
Maintaining records: Update digital spreadsheets, manage filing systems, and handle data entry
Office Operations and Supplies
Inventory tracking: Monitor stocks of stationery, pantry items, and front desk materials.
Placing orders: Reorder supplies proactively and track office expenses.
Equipment upkeep: Oversee the basic maintenance and operation of printers, scanners, and copiers.