Job Description - Secretary / Executive Assistant

Company: Sahonnati Consultancy & Services LLP
Location: Bengaluru
Experience: 2+ years
Employment Type: Full-time

Role Summary

Sahonnati is looking for a highly organized, proactive, and trustworthy Secretary / Executive Assistant to support the Founder/Director in managing day-to-day business activities.

The role requires someone who can bring structure to a busy schedule, coordinate with customers, employees and business partners, track important actions, manage documentation, and ensure that commitments are followed through.

Key ResponsibilitiesExecutive & Calendar Support
- Manage the Director's calendar, appointments, meetings, and reminders.
- Schedule and coordinate internal and external meetings across different time zones.
- Organize meeting agendas and ensure relevant documents are available before meetings.
- Maintain a structured list of commitments, actions, and priorities.
- Follow up with stakeholders on pending actions and deadlines.

Communication & Coordination
- Coordinate with customers, employees,



consultants, vendors, and business partners on behalf of the Director.
- Screen and prioritize incoming communications where required.
- Ensure important requests and communications receive timely follow-up.
- Maintain professional and courteous communication with senior customer and partner representatives.

Meetings & Follow-ups
- Attend selected meetings and prepare Minutes of Meeting (MoM).
- Capture decisions, action items, owners, and timelines.
- Track open actions and proactively follow up until closure.
- Maintain an organized record of key meetings and decisions.

Documentation & Records
- Organize contracts, proposals, purchase orders, invoices, NDAs, employee documents, and other business records.
- Maintain structured digital filing and document management.
- Support preparation and formatting of proposals, reports, presentations, and management documents.
- Ensure confidentialit

📌 Personal Secretary/ Executive Assistant (Bengaluru)
🏢 Sahonnati Consultancy and Services
📍 Bengaluru