Career Category
Clinical Development
Job Description
Administrative Coordinator
Role Name: Administrative Coordinator
Department Name: Data Management
Role GCF: Level 2
ABOUT AMGEN
Amgen harnesses the best of biology and technology to fight the world’s toughest diseases, and make people’s lives easier, fuller and longer. We discover, develop, manufacture and deliver cutting-edge medicines to help millions of patients. Amgen helped establish the biotechnology industry more than 40 years ago and remains on the cutting-edge of innovation, using technology and human genetic data to push beyond what’s known today.
ABOUT THE ROLE
Role Description:
The Administrative Coordinator provides operational and administrative support to the Data Management organization and cross-functional stakeholders. This role is responsible for calendar management, meeting coordination, travel logistics, communications management, and operational support activities while ensuring adherence to quality, confidentiality, and organizational standards.
This role reports to Head of Data Management or designated functional leader. This role operates within a fast-paced, cross-functional environment supporting Data Management leadership and teams across global locations. The Administrative Coordinator is expected to manage multiple priorities while maintaining professionalism, discretion, and operational efficiency.
Roles & Responsibilities:
Manage individual and team calendars and schedule meetings across multiple time zones using Outlook.
Coordinate functional processes such as invoicing and purchase orders.
Coordinate local and international travel arrangements and prepare expense reports.
Prepare and support the development of presentations, reports, and meeting materials.
Maintain and support SharePoint sites and departmental collaboration tools.
Perform administrative duties including maintaining distribution, contact, and personnel lists.
Manage departmental administrative files and documentation