Marketing Intake & Traffic Coordinator — Role Overview

The Marketing Intake & Traffic Coordinator is responsible for managing the intake and flow
of marketing projects from initial request through execution. This role serves as the central point
of coordination for new marketing initiatives, ensuring projects are properly scoped,
documented, prioritized, approved, assigned, and continuously moving through the marketing
workflow.
Acting as the operational hub between business stakeholders, creative teams, marketing, and
external partners, this position helps eliminate bottlenecks, keeps teams aligned, and ensures
projects are delivered on time.

Core Responsibilities

Project Intake & Documentation
• Serve as the first point of contact for incoming marketing requests.
• Gather and document project requirements, objectives, scope, timelines, deliverables, and
approvals.
• Ensure all required information is complete before work begins.
• Review incoming requests for completeness and readiness prior to scheduling Gate
Meetings.
Gate Meeting Coordination




• Coordinate and participate in recurring Marketing Gate Meetings to review current project
requests.
• Present project intake information, timelines, priorities, and resource requirements for
stakeholder review.
• Capture decisions, approvals, action items, and priority changes resulting from Gate
Meetings.
• Ensure approved projects are transitioned efficiently into execution.
Traffic & Workflow Management
• Manage the day-to-day flow of projects through the marketing team.
• Monitor project status and proactively follow up with team members to keep work
progressing.
• Identify bottlenecks, resolve scheduling conflicts, and escalate issues that could impact
delivery.
• Coordinate priorities across multiple projects to ensure deadlines are met.
• Facilitate communication between teams so projects continue moving through each stage
of production.
• Partner with the Marketing Calendar owner to ensure project schedules and pr

📌 Marketing/Project Coordinator (India)
🏢 VSERVE EBUSINESS SOLUTIONS INDIA PRIVATE
📍 India