Job DescriptionRole: Executive Assistant
nLocation: Chembur, Mumbai
nTimings: 10 - 7, Monday to Saturday
n

nOverview:
nWe are seeking a highly organised and proactive Executive Assistant to support the senior leadership in a fast-paced workplace. This role requires strong coordination, discretion, and follow-through capabilities to manage schedules, communications, and key administrative priorities while ensuring seamless day-to-day functioning of the Partner's office.
n

nKey responsibilities:
nCalendar & Schedule Management
n
- n
- Manage and prioritise the Managing Director’s calendar, including meetings, internal reviews, and external engagementsn
- Coordinate across stakeholders to ensure optimal scheduling and time managementn
- Anticipate scheduling conflicts and proactively resolve themn

nTravel & Itinerary Management
n
- n
- Plan and coordinate domestic and international travel, including flights, accommodation, visas, and logisticsn
- Prepare detailed travel itineraries and ensure smooth execution of travel plansn




- Handle last-minute changes efficientlyn

nCoordination & Follow-ups
n
- n
- Act as a central point of coordination between the MD and internal/external stakeholdersn
- Track key action items and ensure timely follow-ups across teamsn
- Facilitate communication and ensure closure on priority tasksn

nStakeholder & Communication Management
n
- n
- Manage correspondence on behalf of the MD, including emails, calls, and meeting requestsn
- Maintain professionalism and confidentiality in all interactionsn
- Build effective working relationships with senior stakeholdersn

nVendor Coordination & Negotiation
n
- n
- Liaise with travel vendors, hotels, and service providers to ensure cost-effective arrangementsn
- Negotiate rates and terms while maintaining quality standardsn

nDocumentation & Reporting
n
- n
- Prepare meeting agendas, minutes, and presentations as requiredn
- Maintain organised records of key

📌 Executive Assistant (Maharashtra)
🏢 HR Yaar
📍 Maharashtra