We are seeking a

highly professional and experienced Executive Assistant

to provide dedicated secretarial and administrative support to the Partner.Key Responsibilities:Manage the Partner’s calendar, appointments, meetings, and travel schedules.Handle correspondence, emails, calls, and day-to-day communication on behalf of the Partner.Schedule and coordinate internal and external meetings.Prepare meeting agendas, presentations, letters, reports, and other official correspondence.Record and circulate

Minutes of Meetings (MOMs)

and ensure timely follow-up on action points.Maintain confidential files, documents, records, and correspondence.Coordinate and follow up with clients, consultants, senior management, and internal teams.Manage meeting documentation and ensure timely submission of required information.Maintain an organized filing and document management system,



both digital and physical.Handle confidential and sensitive information with complete discretion.Assist the Partner with day-to-day secretarial requirements.Monitor pending matters, reminders, commitments, and follow-ups to ensure timely closure.Requirements:Bachelor’s degree in Business Administration, Management, Communications, Architecture, or a related field.5–10 years of relevant experience

as an Executive Assistant, Executive Secretary, or Personal Assistant to senior leadership.Excellent written and verbal communication skills.Robust organizational, coordination, and follow-up abilities.Professional manner with a high level of confidentiality and discretion.Prior experience in an

architecture, design, engineering, construction, real estate, or consultancy firm

will be preferred.

📌 Executive Personal Assistant (Mumbai)
🏢 Vijay Gupta Architects (VGA)
📍 Mumbai