Job DescriptionRole: Executive Assistant
NLocation: Chembur, Mumbai
NTimings: 10 - 7, Monday to Saturday
NOverview:
NWe are seeking a highly organised and proactive Executive Assistant to support the senior leadership in a fast-paced environment. This role requires robust coordination, discretion, and follow-through capabilities to manage schedules, communications, and key administrative priorities while ensuring seamless day-to-day functioning of the Partner's office.
NKey responsibilities:
NCalendar & Schedule Management
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- Manage and prioritise the Managing Director's calendar, including meetings, internal reviews, and external engagements N
- Coordinate across stakeholders to ensure optimal scheduling and time management N
- Anticipate scheduling conflicts and proactively resolve them N

nTravel & ItineraryManagement
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- Plan and coordinate domestic and international travel, including flights, accommodation, visas, and logistics N
- Prepare detailed travelitineraries and ensure smooth execution of travel plans N




- Handle last-minute changes efficiently N

nCoordination & Follow-ups
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- Act as a central point of coordination between the MD and internal/external stakeholders N
- Track key action items and ensure timely follow-ups across teams N
- Facilitate communication and ensure closure on priority tasks N

nStakeholder & Communication Management
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- Manage correspondence on behalf of the MD, including emails, calls, and meeting requests N
- Maintain professionalism and confidentiality in all interactions N
- Build effective workingrelationships with senior stakeholders N

nVendor Coordination & Negotiation
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- Liaise with travel vendors, hotels, and service providers to ensure cost-effective arrangements N
- Negotiate rates and terms while maintaining quality standards N

nDocumentation & Reporting
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- Prepare meeting agendas, minutes, and presentations as required N
- Maintain organise

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