OB DESCRIPTION – SUPPLY CHAIN MANAGEMENT EXECUTIVE1. Job PurposeTo support and execute day-to-day supply chain activities including purchase coordination, vendor follow-up, material planning, inventory monitoring, logistics coordination, documentation and delivery tracking to ensure timely availability of materials and smooth execution of customer orders.

- 2. Key ResponsibilitiesA. Purchase & ProcurementPrepare and send purchase enquiries/RFQs to approved suppliers.
- Collect and compare supplier quotations.
- Prepare comparative statements for purchase decisions.
- Prepare Purchase Orders as instructed by the reporting manager.
- Follow up with suppliers for order confirmation and delivery schedules.
- Track open Purchase Orders and update expected delivery dates.
- Coordinate with suppliers regarding price, quantity, specifications and delivery.
- Follow up for pending and overdue materials.
- B. Material PlanningReview customer orders, BOMs and material requirements.
- Prepare material requirement and procurement status reports.
- Check material availability against production/customer requirements.
- Identify shortages and immediately inform the reporting manager.
- Follow up for critical and long-lead materials.
- Coordinate with Production, Engineering and QA/QC for material requirements.
- C. Vendor CoordinationCommunicate with existing suppliers for regular procurement requirements.
- Obtain quotations and technical/commercial details from vendors.
- Follow up on delayed supplies and pending commitments.
- Coordinate with suppliers for replacement/rejection of defective materials.
- Maintain supplier-wise records of orders, deliveries and pending materials.
- Support vendor evaluation and performance tracking.
- D. Inventory & Stores CoordinationMonitor daily/weekly stock position.
- Maintain records of incoming, issued and available materials.
- Coordinate with Stores for GRN/material receipt updates.
- Identify shortages,



excess stock and slow-moving materials.
- Support periodic physical stock verification.
- Reconcile stock records with ERP/Excel records.
- Ensure critical materials are available as per requirement.
- E. Logistics & DispatchCoordinate with transporters, courier agencies, freight forwarders and CHA.
- Arrange transportation for domestic and international shipments.
- Track shipment movement and delivery status.
- Coordinate pickup, dispatch and delivery schedules.
- Prepare/coordinate required shipping documents.
- Follow up for POD/Proof of Delivery after dispatch.
- Escalate shipment delays to the reporting manager.
- F. Import & Export DocumentationCoordinate collection of documents from suppliers such as:
- Proforma Invoice (PI)
- Commercial Invoice (CI)
- Packing List (PL)
- Bill of Lading (BL) / AWB
- Certificate of Origin
- Insurance documents
- Other required certificates
- Coordinate with CHA/freight forwarders for import clearance.
- Track BOE and shipment clearance status.
- Maintain proper records of import/export documents.
- G. Customer Order & Delivery CoordinationTrack customer POs and delivery schedules.
- Prepare order-wise material and delivery status.
- Coordinate internally to ensure materials are available for production and dispatch.
- Follow up with Production and QA/QC for inspection/dispatch readiness.
- Monitor committed delivery dates.
- Immediately report potential delivery delays.
- H. Documentation & ERP/ExcelUpdate Purchase Orders, material status and supplier details in ERP/Excel.
- Maintain purchase and supply-chain records.




- Prepare daily/weekly/monthly SCM reports.
- Maintain pending PO and material shortage reports.
- Coordinate with Finance for invoice, payment and vendor-related documentation.
- Maintain proper filing of procurement and logistics documents.
- 3. Daily ActivitiesCheck pending Purchase Orders.
- Follow up with suppliers for material dispatch.
- Check material shortages.
- Update stock/material status.
- Coordinate with Stores, Production, QA/QC and Finance.
- Track incoming shipments.
- Update customer order delivery status.
- Escalate critical delays or shortages.
- 4. Key Performance Indicators (KPIs)KPIMeasurementSupplier On-Time Delivery% of supplies received on committed datePO Follow-upTimely follow-up of all open POsMaterial AvailabilityAvoid production/customer delivery shortagesInventory AccuracyAccurate system vs. physical stockPurchase DocumentationComplete and error-free documentationLogistics TrackingTimely shipment status updatesCustomer Delivery SupportSupport timely dispatch against POVendor ResponseTimely collection of quotations/confirmationsReportingTimely submission of SCM reportsData AccuracyAccuracy of ERP/Excel updates5. QualificationGraduate in B.Com / BBA / BBM / MBA / Engineering / Supply Chain Management or equivalent.
- 1–5 years of experience in Purchase, SCM, Procurement, Logistics or Operations preferred.
- Freshers with relevant knowledge may also be considered.
- 6. Required SkillsGood communication and coordination skills.
- Good knowledge of MS Excel and MS Office.
- Basic knowledge of ERP systems.
- Purchase and vendor follow-up skills.
- Basic knowledge of logistics and import/export documentation.
- Ability to prepare comparative statements and reports.
- Valuable attention to detail.
- Ability to follow up continuously and close pending activities.
- Good time-management and problem-solving skills.

📌 Purchase Executive (Bengaluru)
🏢 Green Secure Energy Systems
📍 Bengaluru