- Maintain and monitor daily employee and contract-labour attendance.
- Prepare daily manpower availability reports.
- Identify manpower shortages before the start of shifts.
- Coordinate with manpower contractors for required labour.
- Follow up on absenteeism and manpower shortages.
- Coordinate current worker joining and basic documentation with HR.
- Maintain contractor-wise manpower records.
- Verify attendance information required for contractor billing.
2. Contractor Coordination
- Act as the factory’s primary coordination point for manpower and general service contractors.
- Communicate manpower requirements to contractors.
- Follow up to ensure adequate manpower is available.
- Coordinate housekeeping, security, pest control, transport and other service contractors.
- Maintain records of contractor performance and pending issues.
- Verify service completion before bills are processed.
3. Factory Administration
Take responsibility for the smooth functioning of:
- Security
- Housekeeping
- Canteen / food arrangements
- Drinking water
- Employee transportation
- Uniforms and PPE distribution/records
- Visitor management
- Courier and document movement
- Office and common-area requirements
- Staff welfare facilities
- General factory administration
4. Government & External Department Coordination
Coordinate visits, documentation and follow-up with government/local authorities as required, including:
- Factories Department
- Labour Department
- Pollution Control Board
- Electricity authorities
- Local authorities
- Fire Department
- Police or other authorities when required
The role is primarily responsible for coordination, documentation and follow-up. Technical,
legal and statutory decisions will continue to be handled by the relevant management/consultants.
5. Licences, Renewals & Compliance Follow-up
- Maintain a master tracker of factory licences, approvals, AMCs and renewals.
- Ensure management/HR is informed sufficiently before expiry dates.
- Coordinate required documents with consultants and departments.
- Follow up until applications/renewals are completed.
- Maintain organised physical and digital records.
6. Factory Facilities
Monitor the condition of general factory infrastructure including:
- Toilets and washrooms
- Drinking-water facilities
- Office areas
- Worker rest areas
- Lighting in common areas
- Roads and open areas
- Drainage
- Plumbing
- General civil repairs
- Doors, windows and common facilities
Coordinate with the appropriate contractor/department and ensure issues are closed.
Technical machine maintenance will not be the responsibility of this role.
7. Local Purchases & General Requirements
- Arrange small and urgent local purchases.
- Obtain quotations where required.
- Coordinate delivery of administrative materials.
- Maintain appropriate bills and records.
- Coordinate courier, banking, documentation and other local administrative work.
8. Security & Gate Administration
- Coordinate with the security agency.
- Ensure proper visitor and vehicle-entry procedures.
- Monitor attendance of security personnel.
- Ensure gate registers and visitor records are maintained.
- Coordinate material movement documentation with Stores.
- Report security-related incidents immediately.
9. Employee Support & Coordination
Act as the first point of contact for routine non-technical employee issues at the factory.