Role & responsibilities

- Review and summarize board meetings from recorded audio files. Prepare drafts of meeting minutes within 30 days of the meeting date. Edit and incorporate revisions and feedback.

- Compile and prepare various reports for Association board meetings. This requires reviewing and understanding association law from various sources including statutes, recorded documents, agreements, resolutions, etc. in order to adhere to regulatory requirements such as association filing requirements and those related to meeting notice postings

- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) needed to create and format documents and spreadsheets, and schedule meetings

- Prepare and promptly respond to correspondence via written, oral or electronic communication. Proofread legal documents. Maintain confidential physical and electronic legal files.





- Handle moderately complex administrative tasks and manage projects.

Preferred candidate profile

- 2-5 years of experience

- Self-starter with the ability to multi-task

- Must have robust organizational and written communication skills

- Requires excellent organizational skills.

- High degree of confidentiality.

- Must possess strong verbal and written communication skills.

- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat, and the ability to learn new programs as may be applicable.

- Ability to react and adapt to changes and priorities.

- Ability to work in a fast-paced environment.

- Detail oriented.

- Self-starter.

- Ability to work well with others.

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