Position: Tender Executive

Department: Tender / Business Development

Location: Airoli, Navi Mumbai

Experience: 15 Years

Qualification: Graduate in any discipline

Job Summary

We are looking for an experienced Tender Executive responsible for identifying relevant government and private tenders, conducting tender research, preparing bid documentation, and managing the complete tender submission process.

The candidate should have hands-on experience with GeM (Government e-Marketplace), e-tendering portals, tender research, bid preparation and online bid submission. The candidate will be responsible for managing the tendering process from opportunity identification through bid submission and post-bid follow-up.

Key Responsibilities

Search and identify relevant tenders on GeM and other government e-tender portals.

Conduct daily tender research based on company products, services, location and business requirements.

Monitor new tenders, bid deadlines, corrigendum, amendments and other updates.

Study tender documents carefully, including eligibility criteria, technical specifications, scope of work, EMD/security requirements, turnover and experience criteria, required certificates, terms & conditions and submission deadlines.

Evaluate tender eligibility and prepare a detailed tender opportunity summary for management review.

Shortlist suitable tenders and coordinate internally for approval to participate.

Prepare and compile technical and commercial bid documents as per tender requirements.

Coordinate with technical, finance, sales and management teams to collect required information, certificates and documents.

Prepare tender forms, declarations, undertakings, compliance sheets, covering letters and other required documentation.

Upload documents and submit bids accurately on GeM and other tender portals.

Ensure all mandatory documents,



forms and declarations are complete and submitted before the deadline.

Track submitted bids and maintain an updated Tender/Bid Tracker.

Monitor bid opening, technical evaluation, financial evaluation, L1 status, results and work orders.

Handle tender-related queries, clarifications and corrigendums.

Maintain records of submitted, rejected, won and lost tenders.

Support the team in analysing competitors, pricing and tender opportunities.

Coordinate post-bid activities until the tender is awarded or closed.

Required Skills

Hands-on experience with GeM Portal and e-tendering processes.

Minimum 1 year and up to 5 years of relevant experience in tendering/bidding.

Strong experience in tender searching, tender evaluation and bid submission.

Good understanding of government tender documents and eligibility criteria.

Solid documentation, coordination and follow-up skills.

Good knowledge of MS Excel, MS Word and PDF documentation.

Good written and verbal communication skills.

Strong attention to detail and accuracy.

Ability to manage multiple tenders and work under strict deadlines.

Ability to coordinate effectively with technical, finance, sales and management teams.

Basic understanding of technical and commercial proposals.

Preferred Candidate

Graduate in any discipline.

Candidates with experience as Tender Executive, Tender Coordinator, Bid Executive, GeM Executive or Tender Analyst will be preferred.

Prior experience handling government tenders, GeM bids and e-procurement portals is required.

Candidates should be comfortable working from the Airoli, Navi Mumbai office.

Key Performance Areas (KPIs)

Number of relevant tenders identified and shortlisted.

Number of qualified bids submitted.

Timely and accurate bid submissions.

Tender documentation accuracy and compliance.

Number/value of successful bids.

Timely follow-up on tender results and corrigendum's.

Proper maintenance of tender records and trackers.

📌 Tender Executive (Mumbai)
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