Job Summary

We are looking for an experienced Facility Senior Administrator who can independently manage administrative and facility operations across three locations, ensure smooth day-to-day functioning, coordinate with vendors and internal teams, and provide accurate periodic reports to management.

Key Responsibilities

Facility & Administration

- Manage overall facility and administrative operations across 3 locations.
- Ensure offices are maintained in a clean, safe, secure and qualified manner.
- Monitor housekeeping, security, maintenance, pantry, transportation and other facility services.
- Conduct regular visits to all locations and identify operational requirements.
- Coordinate repairs, maintenance and breakdown-related activities.

Vendor & Service Management

- Manage and coordinate with facility vendors and service providers.
- Monitor vendor performance, service quality, agreements and renewals.
- Verify vendor bills, quotations and supporting documents before submitting for approval.
- Negotiate with vendors wherever required to ensure cost-effective services.

Compliance & Safety

- Ensure basic statutory, safety and facility-related compliances are maintained.
- Monitor fire safety equipment, AMC schedules, electrical and other essential safety requirements.
- Maintain facility-related records, licenses, agreements and certificates.

Management Reporting

- Prepare and submit daily/weekly/monthly facility reports to management.
- Provide location-wise reports on expenses, maintenance, vendor activities, incidents and pending requirements.
- Track facility budgets and highlight cost overruns or major expenses.




- Escalate critical issues and provide timely updates with proposed solutions.

Team & Stakeholder Coordination

- Coordinate with employees, HR, IT, Finance, Security, Housekeeping and other departments.
- Supervise facility support staff and ensure proper allocation of responsibilities.
- Handle employee facility-related concerns and resolve them within defined timelines.

Required Skills

- Strong facility and administration management experience.
- Experience managing multiple locations independently.
- Excellent vendor management and negotiation skills.
- Strong Excel and MIS/reporting skills.
- Good communication and interpersonal skills.
- Ability to prepare management reports and present operational updates.
- Strong problem-solving and coordination skills.
- Ability to manage multiple priorities and work independently.

Preferred Qualifications

- Graduate degree in any discipline.
- 5–8 years of relevant experience in Facility / Administration Management.
- Experience in corporate offices, healthcare, IT/BPO or similar multi-location environments will be an advantage.

Key Performance Indicators (KPIs)

- Smooth functioning of all 3 locations.
- Timely closure of facility issues.
- Vendor performance and cost control.
- Compliance and safety adherence.
- Accuracy and timeliness of management reports.
- Employee satisfaction with facility services.

Department: Administration / Facilities Experience: 5–8 Years

Location: Chennai – Multiple Locations

6 Days Working Culture (Mon - Sat)

Pay: ₹350,000.00 - ₹600,000.00 per year

Benefits

- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund

Work Location: In person

📌 Sr. Administrative Officer (Perungudi)
🏢 Infinit-e Technology
📍 Perungudi