The Purchase Executive handles the end-to-end procurement of raw materials, metal sheets, consumables, and hardware. The primary goal is to obtain high-quality materials at the most competitive market rates while maintaining optimal inventory control and strict delivery timelines.

⚙️ Key Responsibilities & Duties

1. Material Sourcing & Procurement

· Procure raw metals like steel, copper, aluminium, wire rods, sheets, and fabrication consumables.

· Review purchase requisitions and Material Requirements Planning (MRP) schedules to align buying with production needs.

· Issue Purchase Orders (POs) accurately and handle day-to-day procurement operations

2. Vendor Management & Negotiation

· Identify and develop relationships with reliable metal mills, manufacturers, and stockists.

· Float Requests for Quotation (RFQs) and gather multiple vendor quotes.

· Prepare comparative statements (price sheets) to evaluate commercial terms side-by-side.

· Negotiate contract terms, delivery timelines, and bulk-pricing discounts.

3. Supply Chain & Delivery Tracking

· Track open orders and proactively follow up with vendors to expedite delayed shipments.

· Coordinate logistics and check delivery challans, gate entries, and material invoices.

· Resolve disputes regarding metal quality, weight discrepancies,



or damaged transit materials

4. Inventory Control & Record Keeping

· Monitor stock levels to prevent inventory stock outs or capital lockup from overstocking.

· Maintain up-to-date vendor lists, price logs, and material samples

Required Qualifications & Skills

Technical Skills (Hard Skills)

· Industrial Knowledge: Strong understanding of steel/metal grades, gauges, finishes, and current market rates.

· Software Proficiency: Hands-on experience with ERP systems (SAP/Tally) and advanced MS Excel (VLOOKUP, Pivot Tables).

· Procurement Procedures: Clear understanding of taxation (GST), commercial contracts, and supply chain logistics.

Interpersonal Skills (Soft Skills)

· Sharp Negotiation: Proven ability to secure the best commercial terms without reducing product quality.

· Cross-Functional Collaboration: Smooth coordination with Production, Engineering, Stores/Warehouse, and Accounts departments.

· Attention to Detail: Exact eye for catching discrepancies in mill certificates, commercial invoices, and dimensions.

? Experience & Education Requirements

Experience: Typically 2 to 5 years of hands-on procurement experience specifically within the iron, steel, or sheet metal industry.

📌 Purchasing Executive (Fire Protection Industry) (Thane)
🏢 HFP GROUP OF COMPANIES
📍 Thane